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Agendas, Minutes & Meetings

12th September 2017

Minute of Meeting held at 44 Pitullie, 12th September 2017 at 7 pm

1. Present: Robbie Smith, Billy Wishart, Edwin Masson, Scott Paterson, Norman Beedie, Peter Masson

Apologies: Steven Mair, Ewan Paterson, Marilene Wishart

In attendance: John Wallace, Keith Stephen

2. Minute of Directors' Meeting held on 21st March 2017

The minute of the Directors' meeting of 21st March 2017 was noted and approved.

3. Matters Arising 

There were no matters arising.

4. Grant Application

An update of an application for a grant to help with the installation of wall guides was delivered by John, the application has been submitted, the outcome of which should be known sometime in November 2017. 

5. Health & Safety Guide

As the Trust is a member of the British Marine Federation, the Directors decided after a discussion to adopt as Trust policy, the latest Health & Safety Guidance documents. 

6. Equal Opportunites Policy

In addition to the commitments already contained in the Trust’s M&A’s the Directors decided to approve an Equal Opportunities policy as compiled by an advisor to the directors.

7. AOCB

There being no further business, the meeting closed at 8pm.

A Director’s Meeting will be held at 44 Pitullie on

Agenda

1. Welcome & Apologies

2. Minutes of previous meeting on 21st March 2017 (already circulated)

3. Matters Arising

4. Grant Application Update

5. Health & Safety Guide

6. Equal Opportunities Policy

7. AOCB

The Trustees

21st March 2017

Minute of Management Meeting held at 44 Pitullie, Tuesday 21st March 2017 at 7 pm

1. Present: Robbie Smith, Billy Wishart, Edwin Masson, Marilene Walker

Apologies: Norman Beedie, Steven Mair, Ewan Paterson, Peter Masson, Scott Paterson

In attendance: John Wallace, Keith Stephen

2. Minute of Directors' Meeting held on 10th February 2017

The minute of the Directors' meeting of Monday 10th February 2017 was noted and approved.

3. Matters Arising

a) Crown Estate Grant – The Chairman advised that all invoices were submitted to the Crown Estate and payment of the £15,000 grant would be made to the Trust bank account within a few days.

b) Progress of Floats/New Walkways – The Chairman mentioned that the new floats were well under way and we would hope to have delivery within the next couple of weeks. The new walkways, hoops and floats will be assembled and all going well are expected to be in the harbour by mid/late April. With this new setup, it was highlighted that the maximum length of a vessel allowed to berth in the harbour should be changed to 7 metres with a draught of 800mm. These restrictions are for new applicants only and each berthing application will be assessed individually and from a safety point of view. The Harbour Master’s decision will be final. Please see 1847 and 1964 Acts of Parliament for Powers of the Harbour Master.

4. Direct Banking/Signatories

For ease of use, online banking will be looked into and set up. The banking signatories are in need of updating and it was decided to proceed with the necessary paperwork.

5. Future Projects

Installation of wall guides to help with maintenance. Dredging of the channel.

6. Sea Cadets Fun Day

The Sea Cadets have a fun day planned for Saturday 27th May 2017.

7. Tide Clock

A kind invitation from Fraserburgh & District Community Safety Group to attend the Leisure Centre on Thursday 23rd March to receive a ‘Tide Clock’ was welcomed by all. A representative of the Trust will be attending the event.

8. Fundraising

Various ways of fundraising were explored and it was decided a social secretary would be an advantage. It was agreed to ask Steven Mair of the Pittendrum if he would like to host an event. A timeline for future events was discussed e.g. January/February Quiz Night at the Masonic Club, May/June Tribute Night at the Davron Hotel, August/September Dance at the Ark Inn.

9. AOCB

There being no further business, the meeting closed at 8.30 pm.

A Director’s Meeting will be held at 44 Pitullie on

Friday 21st March 2017 at 7pm

Agenda

1. Welcome & Apologies

2. Minutes of previous meeting on 10th February 2017 (already circulated)

3. Matters Arising

a) Crown Estate Grant

b) Progress of Floats/New Walkways

4. Direct Banking/Signatories

5. Future Projects

6. Sea Cadets Fun Day

7. Tide Clock

8. Fundraising

9. AOCB

The Trustees

10th March 2017

Minute of the Annual General Meeting held in the Pittendrum Lounge, Sandhaven, Friday 10th March, 2017 at 7.00 pm

1. Present:  Robbie Smith, Billy Wishart, Edwin Masson, Marilene Wishart Walker, Steven Mair, Norman Beedie Mary Smith, Fiona Clark

    Apologies:  Scott Paterson, Peter Masson, Ewan Paterson

     In attendance:  John Wallace, Nigel Hancock, Keith Stephen, David Kerr, Gordon Tait

2. Minute of Annual General Meeting of 20th January 2016

    The minute of the Annual General Meeting of 20th January 2016, which had previously been circulated, was unanimously approved.

3. Chairman's Report

    The Chairman mentioned that the Sea Cadets Lease had been signed 3-4 weeks ago by the Chairman and the Harbour Master.  The

    Trust’s solicitor sent the said lease to the Sea Cadets headquarters in London for signing.   Once London has signed the lease, the cadets     can start fundraising to help raise funds for their new premises.   They hope to be in their new aquatic centre by the end of 2018.  It is             hoped this will attract future funding from various sources.

     The grant application for the project, ‘Harbour Pontoon System & Wall Guides Upgrade’ submitted to The Crown Estate was successful          and the Trust was awarded £15,000 to purchase new floats.  The Crown Estate stipulates that this grant has to be used by the Trust by          31/3/17.   It was decided to use these funds to buy polyurethane floats for the walkways in the Middle Jetty.   This will ease maintenance        and is welcomed by the Harbour Master and all.   A marine manufacturing company was approached to do the job.  At the present time          the new mould has been cut and the floats are well underway.  Delivery is expected within the next couple of weeks.   A local business          will help cut the metal walkways and there could be further work to be undertaken.   The chairman mentioned that the Trust are looking          for volunteers and asked the members of the public.  This was received well and the members will sign up in due course.  The new                walkways and new floats will provide separate berths requiring less maintenance.  However, this grant comes with terms and conditions        one being that the floats have to be paid for upfront by the Trust.  Once the Trust acquires the receipt, this will be sent to the Crown                Estate and the funds of £15,000 will be transferred to the Trust account.

     A meeting is planned with a potential funding group on 27/3/17 to discuss the next project.  The funding group are keen to help and can          provide funding about 45% of the cost but the Trust requires a match funder for the remainder of the cost of any project.  The Chairman          mentioned that we will continue to look for funding opportunities.

4Treasurer's Report

    The Treasurer gave a report on the year's finances, with the information that the trust's bank balance currently stood at £1347 in the red.       This is due to payment upfront for the new floats.  However, the financial situation was soon set to improve with £1000 from the 50/50             membership due to be paid into the bank next week.  Thereafter, it’ll improve considerably when the Crown Estate grant of £15,000 is paid     into the account, bringing the bank balance into the black.     Also, harbour users will be paying their dues during April and May which will       generate more income.

5. Election of Executive and Office Bearers

    Since no nominations had been received from SPHT members for consideration, either by post, email or from the floor of the meeting, the     2015/16 directors and office bearers were unanimously re-elected to serve in the year 2017/18.

    The Executive and Office Bearers for 2017/18 are therefore as shown:

Robbie Smith: Chairman/Director

Edwin Masson: Vice-Chairman/Director (Co-opted)

William Wishart: Harbourmaster/Director

Mary Smith: Treasurer

Marilene Walker: Minute Secretary/Director

Peter Masson: Director

Norman Beedie: Director

Ewan Paterson: Director

Scott Paterson: Director

Steven Mair: Director

6. Notices of Motion

    There were no notices of Motion.

7. General Business

           7.1 2017-2018 Dues

It was suggested to increase the dues by 10%.  At the moment a 6 metre boat is £174, this would increase to £191. This would be in line with Aberdeenshire and Moray Councils.  The Councils charge a composition fee of £34 per quarter for registered fishing boats, fishing for profit.  It was suggested to charge £50 at the end of the season as a composition fee for all registered fishing boats, fishing for profit.  The Chairman reminded everyone that there are waiting lists up and down the coast for berthing.  The reason for these increases would make good financial sense and shows we are progressing well.  The 10% increase and the £50 composition fee was unanimously agreed. 

7.2 Fundraising

Fiona Clark brought up the subject of fundraising events e.g dance, tribute night and quiz nights.   Those ideas were to be looked into further but no decisions were made at this point.

7.3 East Breakwater

A member of the public asked about progress of the East Breakwater and the Chairman reminded everyone that the Trust was fortunate to have John Wallace on board to help secure future funding for the east basin.   The main reason for the slow progress was that funding from the Crown Estate has been frozen since the Scottish Referendum.  Before the Referendum the Crown Estate was controlled by London but it’s Scottish Headquarters are now in Edinburgh.  One of the funds the Trust had applied for had a value of £1.34 million but there was above £11 million worth of projects applied for, this gives insight into the high level of competition the Trust is dealing with for grants.  Although there have been some complaints about the hardcore, the Chairman reminded everyone that the rock the Trust has acquired and as a generous donation is roughly 60,000 tonnes with a value of approx. £1.2 million.   Offers from contractors to buy this rock have been turned down by the Trust as it is much needed for the upgrade of the East Breakwater.   It is hoped having the Sea Cadets new aquatic centre will improve our chances to secure more funding in the future.  The Chairman reminded everyone that we’re trying to catch up on 90 years of neglect and the Trust is faced with many challenges but we will power forward.

7.4 Funding

Fiona Clark mentioned that an encounter with a local prospective councillor had resulted in her being told there are pockets of funding available..   The Chairman took note and was to investigate further and return his findings.   This would be useful funding for safety life belts, beacons etc.

7.5 Life Jackets

Although all harbour users are advised to wear life jackets, it is not required by law, it was mentioned that it will become compulsory to wear a life jacket in the foreseeable future.   In the meantime, this is a good safety procedure to practice.

7.6 Assistance for the Harbour Master

The Chairman asked Keith Stephen if he would like to become the Assistant Harbour Master.  Keith accepted this position much to the delight of the Trust.

8. Close

There being no further business, the meeting closed at 7.45 pm

AGM will be held at the Pittendrum Lounge on Friday 10th March 2017 at 7pm

Agenda

  1. Opening Remarks
  2. Welcome & Apologies
  3. Minutes of previous AGM
  4. Chairman’s Report
  5. Treasurer’s Report
  6. Election of New Executives
  7. Notices of Motion
  8. Urgent General Business
  9. Closure

The Trustees

10th February 2017

Minute of Directors' Meeting held at 44 Pitullie, Friday 10th February 2017 at 2 pm

1. Present: Robbie Smith, Billy Wishart, Edwin Masson, Peter Masson, Marilene Walker

Apologies: Norman Beedie, Steven Mair, Ewan Paterson, Scott Paterson

2. Minute of Directors' Meeting held on 24th October 2016

The minute of the Directors' meeting of Monday 24th October 2016 was noted and approved.

3. Matters Arising

a) Sea Cadet Lease – this has now been signed by all legal parties.

4. Crown Estate Grant

The Chairman had previously circulated an email from the Crown Estate stating that the grant application for the project, ‘Harbour Pontoon System & Wall Guides Upgrade’ was successful. This type of system will be low maintenance and cost effective.

5. Quotations for Floats

As a result of the Crown Estate grant application being successful, it was unanimously decided to proceed enquiry with the quotation from JFC floats.

6. Website Proposal

Nigel Hancock of Ticmic Webdesign who designed the Harbour Trust website has offered to design/revamp supporters and sponsors of S&PHT websites for a minimum donation of £250 to trust funds. It was decided to go ahead with this proposal.

7. AGM

It was decided to host the AGM on Friday 10th March 2017.

8. AOCB

There being no further business, the meeting closed at 8.30 pm.

 

A Director’s Meeting will be held at 44 Pitullie on

Friday 10th February 2017 at 2pm

Agenda

1. Welcome & Apologies

2. Minutes of previous meeting

3. Matters Arising

a) Sea Cadet Lease

4. Crown Estate Grant

5. Quotations for Floats

6. Website Proposal

7. AGM

8. AOCB

The Trustees

 

24th October 2016

 Minute of Directors' Meeting held at 44 Pitullie, Monday 24th October, 2016, at 7.00 pm

1. Present:  Robbie Smith, Billy Wishart, Edwin Masson, Scott Paterson, Marilene Walker

   Apologies:  Norman Beedie, Steven Mair, Ewan Paterson, Peter Masson

   In attendance:  John Wallace

 

2. Minute of Directors' Meeting held on 18th April, 2016

The minute of the Directors' meeting of Monday 18th April, 2016 was noted and approved.

3. Matters Arising

No matters arising

4. Coastal Communites Fund (CCF)

The Chairman had previously circulated an email from CCF stating the grant application for the project, ‘Harbour Pontoon System & Wall Guides Upgrade’ was rejected.  

5. EMFF Expression of Interest – NE Scotland Fisheries Local Action Group (NESFLAG)

As a result of the CCF grant application being rejected, it was unanimously decided to suspend the NESFLAG application until alternative funders can be found.

6. Sea Cadet Lease

A couple of points were highlighted and the Chairman will contact the solicitor for clarification.

7. AOCB

There being no further business, the meeting closed at 8.30 pm.

 

Directors Meeting will be held at 44, Pitullie Monday 24th October 2016 at 7pm

AGENDA

1Apologies

2) Minutes of Previous mMeeting

3) Matters Arising

4) Discussion on Funding Applications

5) Discussion of Sea Cadet Lease

6) AOCB

 

The Trustees

 

18th April 2016

Minute of Directors' Meeting held at 44 Pitullie, Monday 18th April, 2016, at 7.00 pm

 

1. Present: Robbie Smith, Bob Watson, Peter Masson, Edwin Masson, Scott Paterson

    Apologies: Billy Wishart, Norman Beedie, Steven Mair, Marilene Wishart Walker, Ewan Paterson

2. Minute of Directors' Meeting held on 1st March, 2016

The minute of the Directors' meeting of Monday 1st March, 2016 was noted and approved.

3. Matters Arising

3.1  Harbour Dues 

 Robbie mentioned that harbour dues reminders had been sent out to all of this year’s committed harbour users. Many have already paid, but some boat owners have yet to come forward with their payments. It was recognised, however, that all of the dues would be settled soon.

4. EMFF Expression of Interest – NE Scotland Fisheries Local Action Group (NESFLAG)

 Robbie, Bob and Billy had met earlier on in the day with Jamie Wilkinson, Aberdeenshire Council’s Co‑ordinator of NESFLAG, to examine possibilities regarding European Maritime Fisheries Fund (EMFF) funding towards an upgrade of the harbour west basin pontoon arrangement, and the provision of securing wall guides.

Jamie mentioned that although NESFLAG have the power to authorise EMFF funding towards the total cost of a Sandhaven Harbour pontoon upgrade, such a scenario would only happen in exceptional circumstances. The normal and preferred option when allocating a funding element of a project’s finance package is a maximum of 50% from the EU monetary source, in this instance EMFF, with the rest of the costs being met from elsewhere. SPHT would therefore need to identify financial support from another funding body, to add to a possible EMFF grant, and ideally put in a contribution drawn from harbour funds.

Bob had previously written up a NESFLAG ‘Expression of Interest’ description of the proposed SPHT pontoon upgrade project with anticipated materials and labour costs. He presented that to Jamie Wilkinson, who accepted the document as the first stage in the process towards a fuller EMFF grant application, and indicated that he would be back in touch when his department was ready to receive the more detailed submission, something he would be happy to assist with. In the meantime SPHT directors would apply themselves to investigating possible match funding options.

5. AOCB

There being no further business, the meeting closed at 8.30 pm.

Directors' Meeting will be held at 44 Pitullie, Monday 18th April 2016, at 7.00 pm

AGENDA

  1. Apologies

  2. Minutes of Previous Meeting

  3. Matters Arising

  4. NESFLAG Expression of Interest – Pontoon Upgrade Project

  5. AOCB

The Trustees

1st March 2016

Minute of Directors' Meeting held at 44 Pitullie, Monday 1st March, 2016, at 7.00 pm

1. Present:  Robbie Smith, Bob Watson, Billy Wishart, Peter Masson, Edwin Masson, Ewan Paterson, Scott Paterson

Apologies: Norman Beedie, Steven Mair, Marilene Wishart Walker

2. Minute of Directors' Meeting held on 15th December, 2015

The minute of the Directors' meeting of Monday 15th December, 2015 was noted and approved.
 

3. Matters Arising

3.1David Roberts Associates – Feasibility Study

Sandhaven & Pitullie Harbour Project Phase 2 has now been completed by David Roberts Associates Ltd, and payment made to that company for the work done. Directors are greatly encouraged that information gathered in the course of the study, together with factors such as local and national regeneration strategies gives a positive and achievable direction for the trust in going forward with further development of Sandhaven Harbour.

 

SPHT are now waiting for the release of the £7,700.00 Aberdeenshire Council Banff & Buchan Initiatives grant towards the total £10,300.00 cost of the feasibility study. An assurance has been given by the Council that moves are currently underway to transfer the Banff & Buchan Initiatives Fund monetary contribution into the SPHT bank account.

 

4. Harbour Dues 2016

Directors discussed the levels of berthing dues regarded as necessary for the continuing administration of Sandhaven Harbour in 2016. The following rates were agreed:

  • Vessels up to 6 Metres in Length:                 £174.00 inclusive of VAT

  • Vessels from 6 to 7 Metres in Length:           £228.00 inclusive of VAT

  • Vessels from 7 to 10 Metres in Length:         £288.00 inclusive of VAT

  • Dues for Storage on Harbour Ground:          £100.00 per Container

It was agreed that commercial boat owners be encouraged to donate, if they so wished, a £50.00 composition fee at the end of the season.

5. AOCB

There being no further business, the meeting closed at 8.30 pm.

1st March 2016

A Directors' Meeting will be held at 44 Pitullie, Tuesday 1st March 2016, at 7.00 pm

AGENDA

  1.  Apologies

  2. Minutes of Previous Meeting

  3. Matters Arising

  4. 2016 / 2017 Harbour Dues

  5. AOCB

The Trustees

 

AGM 20th January 2016

Minute of the Annual General Meeting held in the Pittendrum Lounge, Sandhaven, Wednesday 20th January, 2016 at 7.00 pm

1.   Present:  Robbie Smith, Bob Watson, Billy Wishart, Edwin Masson, Peter Masson, Marilene Wishart Walker, Steven Mair, Mary Smith, Fiona Clark, Ewan Paterson

      Apologies: Norman Beedie, Scott Paterson

 

2.   Minute of Annual General Meeting of 30th October 2014

The minute of the Annual General Meeting of 30th October, 2014, which had previously been circulated, was unanimously approved and adopted.

 

3.   Chairman's Report

Robbie mentioned that, in contrast with the activity of 2014, the trust had a quiet year. Quite a bit of the trust’s time had been given over to dealing with matters concerning the 2nd PhaseEast Harbour Project feasibility study which was being carried out by the consultancy firm, David Roberts Associates. The study had been completed in December, and was now available for use in putting together a funding application to rebuild the east breakwater. In that regard, the European Marine Fisheries Fund (EMFF), to be launched soon, was seen to be the best option when looking to secure a grant. Directors would seek consultations with officers from the Economic Development Department of Aberdeenshire Council to determine how best to proceed towards that end.

 

The feasibility study had garnered much positive comment and feedback and so, in the knowledge that many boat owners were looking for berths in the area, and that there are large waiting lists for such, it is felt that the argument to develop Sandhaven Harbour holds substantial weight, especially so in light of the current tourism initiative “Awakening the Giant - A Strategic Plan for Scotland’s Marine Tourism Sector”. A developed east harbour basin will have plenty of space available to set aside for the exclusive berthing of visiting yachts and other non local craft. The proposed build of a Fraserburgh Sea Cadets, headquarters and training centre adjacent the east harbour was also seen as a huge plus.

 

4.   Treasurer's Report
Mary gave a report on the year's finances, with the information that the trust's bank balance currently stood at £66.00. The financial situation was soon set to improve considerably however, when an Aberdeenshire Council grant of £7,700.00 is paid into the account, that being the money secured through an SPHT application to the Banff & Buchan Initiatives Fund, to assist in the payment of the £10,300,00 cost of the 2nd Phase East Harbour Project feasibility study.

 

5.   Election of Executive and Office Bearers
Since no nominations had been received from SPHT members for consideration, either by post, email or from the floor of the meeting, the 2014/15 directors and office bearers were unanimously re-elected to serve in the year 2015/16, with some adjustments, as follows:

Given that Edwin Masson will be moving his place of abode to nearby Fraserburgh in the near future it was agreed that his contribution to the development of Sandhaven Harbour should be recognised by retaining him as Vice Chairman, albeit in a co-opted role. Edwin accepted the position.

Fiona Clark expressed her wish to be released from the duties of Minute Secretary and Raffles and Lottery Licensee Organiser. The important work done in that regard by Fiona over the years was gratefully acknowledged by the trustees. Marilene Walker agreed to accept the position of Minute Secretary, with the Raffle and Lottery remit, as well as retaining her role of director, but without the co-opted tag, given that she now resides within the Sandhaven and Pitullie electoral roll area.

The late John Mitchell’s place as a trustee and director had been filled at a previous meeting, in accordance with SPHT Memorandums and Articles of Association; his considerable contribution to the development of Sandhaven Harbour having been recognised and very much appreciated.

 

The Executive and Office Bearers for 2015/16 are therefore as shown:

Robbie Smith : Co-Chairman/Director

Bob Watson: Co-Chairman/Director (Co-opted)

Edwin Masson: Vice-Chairman/Director (Co-opted)

William Wishart: Harbourmaster/Director

Mary Smith: Treasurer

Marilene Walker: Minute Secretary/Director

Peter Masson: Director

Norman Beedie: Director

Ewan Paterson: Director

Scott Paterson: Director

6.   Notices of Motion

There were no notices of Motion.

 

7.   General Business

 

      7.1.Photographic Competition

The practicality and desirability of launching a SPHT Facebook page photographic competition was discussed. This was seen as a good way to engage with the community, and so it was agreed that the matter be progressed in due course. It was resolved that a highly regarded local amateur photography enthusiast be requested to judge the photographic entries.

       7.2.Crown Estate

       Andrew Robertson of Bidwells Property Consultancy, Aberdeen, the local Crown Estate agent had been in touch to inform that he intended to recommend that there be no change to the current 10% portion of Sandhaven Harbour berthing payments going to the Crown Estate in the 2016 season.   He foresaw that his recommendation would most likely be accepted.

 

      7.3.Sea Cadets’ Lease

The preparation of an agreement for a portion of Sandhaven Harbour ground to be leased to Fraserburgh Sea Cadets’ for the building of their headquarters and training centre was still ongoing. Given that the Sea Cadets shared the same solicitor as Sandhaven & Pitullie Harbour Trust, which seemed to be creating difficulties, the Cadets have now engaged the services of another Fraserburgh firm of solicitors to make it easier for the required legalities to be concluded.

 

      7.4.Fund Raising

Various ways of fund raising were looked at, e.g., darts competition, race night and a “Tribute Group” dance. Those ideas and similar were to be looked into further. No firm decisions were made at this time.

 

8.    Close

There being no further business, the meeting closed at 9.00 pm

 

AGM AGENDA

Pittendrum Lounge, Wednesday 20th January, 2016, at 7.00 pm

  1. Opening Remarks
  2. Apologies
  3. Minutes of previous AGM
  4. Chairman's Report
  5. Treasurer's Report
  6. Election of New Executive
  7. Notices of Motion
  8. Urgent General Business
  9. Closure

20 January 2016

Members Please Note

The Annual General Meeting of Sandhaven & Pitullie Harbour Trust Ltd will take place in the Pittendrum Bar on Wednesday 20th January, at 7pm.

All Welcome.

The Trustees

15 December 2015

A Directors' Meeting will be held at 44 Pitullie, Tuesday 15th Dec 2015, at 6.30 pm

AGENDA

1. Apologies

2. Minutes of Previous Meeting
 
3. Matters Arising
 
4. David Roberts Associates – Draft Feasibility Study
 
5. Membership
 
6. Community Engagement
 
7. AOCB

The Trustees

Minute of Directors Meeting held at 44 Pitullie, Tuesday 15th December 2015 at 6.30 pm

1. Present:  Robbie Smith, Bob Watson, Billy Wishart, Peter Masson, Marilene Walker

    Apologies: Norman Beedie, Steven Mair, Edwin Masson, Ewan Paterson, Scott Paterson

 

2. Minute of Directors' Meeting held on 14th September, 2015

The minute of the Directors' meeting of Monday 14th September,   2015 was noted and approved.

 

3. Matters Arising

There were no matters arising.

 

4. David Roberts Associates – Draft Feasibility Study
Directors were asked to look over the David Roberts Associates’ draft feasibility study on the proposed development of the east harbour basin.
Having examined the report, it was agreed that a couple of items of information needed changing slightly, that being, "how Sandhaven Harbour came to be acquired by the community, and the year Sandhaven & Pitullie Harbour Trust Ltd was set up to manage and develop the harbour." Clarification of paragraph 35 was also thought necessary, and it was noted that on page 24, an unrealistic figure had been given for the berthing charge per metre length shown against Whitehills Harbour in ‘Profiles of North East Harbours’. It was resolved that the observations be brought to the attention of David Roberts Associates.

 

5.  Membership
It was thought appropriate that a Sandhaven resident who has been carrying out valuable work in the background aimed at heightening the profile of Sandhaven & Pitullie Harbour Trust, should be invited to take out trust membership.

 

6.  Facebook Photograph Competition
The idea of organising a Sandhaven & Pitullie Harbour Trust photograph competition on the trust’s Facebook page was discussed. This was thought to be a good way to further engage with members of the community. It was agreed that a local resident, well known for his photograph skills and interest in Sandhaven Harbour should be asked to judge the entries.

 

7.  AOCB
There being no further business, the meeting closed at 8.00 pm.

 

14 September 2015

A Directors' Meeting will be held at 44 Pitullie, Monday 14th Sept 2015, at 6.30 pm

AGENDA

1. Apologies

2. Minutes of Previous Meeting

3. Matters Arising

4. John Weymss Mitchell

5. Donation to SPHT Funds

6. Sharon Rose

7. SPHT Web Site

8. SPHT Management

9. Electricity Supply to Portacabin

10. Fund Raising

11. AEFF Monitoring & Evaluation Study

12. AOCB

The Trustees

Minute of Directors' Meeting held at 44 Pitullie, Monday 14th September 2015 at 6.30 pm

1. Present:  Robbie Smith, Bob Watson, Billy Wishart, Peter Masson, Edwin Masson, Marilene Wishart Walker.

    Apologies: Norman Beedie, Steven Mair.

2. Minute of Directors' Meeting held on 22nd June, 2015

The minute of the Directors' meeting of Monday 22nd June, 2015 was noted and approved.

3. Matters Arising

3.1 East Harbour Development Feasibility Study

Notification had been received from the Aberdeenshire Council, Banff & Buchan Area office that the application submitted by Sandhaven & Pitullie Harbour Trust for a Banff & Buchan Area Initiatives Fund grant had been successful. Robbie, Billy and Bob had subsequently met with David Roberts of consultancy firm David Roberts Associates in response to his request for information prior to the commencement of the Sandhaven Harbour Phase 2 Project feasibility study, the object of the grant funding, mentioned. As a result, the study is now underway.

4. John Wemyss Mitchell, Director

The meeting’s attention was drawn to the death of John (Peem), who had passed away after a short illness on the 9th of August 2015. Trustees were grateful for his unswerving and passionate commitment to the development of Sandhaven Harbour, especially for the particular skills he brought to the table; his ready wit; his wealth of seafaring and fishing knowledge allied with the people he knew in that regard, and the useful contacts he provided. He will be sorely missed.

Commiserations go out to his wife, Kathleen, and family.

5. Donation to Sandhaven & Pitullie Harbour Trust Funds

Trustees were informed that the family of the late John Wemyss Michell (Peem), Director, had donated £1,200.00 to Sandhaven & Pitullie Harbour Trust funds, from the sum of money given by friends and acquaintances at his funeral service in the Old Parish Church, Fraserburgh. This was gratefully received. It was agreed that a thank you letter be sent from the trust to the family.

6. Sharon Rose

It was agreed that SPHT would attend to the disposal of the derelict vessel, Sharon Rose, currently lying on the west harbour quayside. The cost of such would be borne by the Trust.

7. Sandhaven & Pitullie Harbour Trust Web Site

A local resident had kindly volunteered to upgrade the Sandhaven & Pitullie Harbour Trust internet web site and to arrange to have the new version hosted on a server better able to accommodate the interactivities required on the site. Trustees were extremely grateful to the local resident in question for his public spirited gesture, and were pleased to take advantage of his generosity. To ensure, however, that any eventualities in the future are catered for, it was agreed that some form of written agreement or understanding with respect to the web site be acquired.

8. Fund Raising Raffle

It was resolved that, as in previous years, a Christmas raffle would be organised; tickets to cost £1.00. Prizes would be, 1st Prize: £150.00, 2nd Prize: Polar Tracker Heart Rate Monitor, 3rd Prize: Christmas Hamper.

9. Appointment of Directors

Two local residents had shown an interest in joining the trust as part of the management team. The individuals were considered by current directors as being people of integrity and with skills which would be of benefit to the ongoing development of Sandhaven Harbour. It was therefore unanimously agreed to appoint Scott and Ewan Paterson, the two people in question, as Directors of the Trust.

10. Electricity Supply to Harbour Office Portacabin

It was expected that the harbour office portacabin would soon have an electricity supply, given that the electrician engaged to carry out the work had only a small task left to do, to complete the mains connection.

11. Monitoring & Evaluation Study, Aberdeenshire European Fisheries Fund

Robbie informed the meeting that he had completed the AEFF Monitoring and Evaluation Study, as requested by David-John McRobbie, European Programmes Co-ordinator, Aberdeenshire Council.

12. AOCB

There being no further business, the meeting closed at 7.45 pm.

22 June 2015

A Directors' Meeting will be held at 44 Pitullie, Monday 22nd June 2015, at 6.30 pm

AGENDA

1. Apologies

2. Minutes of Previous Meeting

3. Matters Arising

4. Site Lease Agreement – Sea Cadets

5. Fund Raising Dance

6. Financial Report

7. AOCB

The Trustees

Minute of Directors' Meeting held at 44 Pitullie, Monday 22nd June, 2015, at 6.30 pm

1. Present:

Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Peter Masson, Norman Beedie.

Apologies:  Marilene Walker, Steven Mair, Edwin Masson. 

2. Minute of Directors' Meeting held on 15th May, 2015

The minute of the Directors' meeting of Wednesday 15th May, 2015 was noted and approved.

3. Matters Arising

3.1 East Harbour Development Feasibility Study

Bob reported that he had completed an application for funding from Aberdeenshire Council’s Banff & Buchan Area Initiatives Fund towards the cost of the East Harbour Development feasibility study, and had submitted all relevant paperwork to Aberdeenshire Council’s Banff & Buchan Area office.  He had received an email acknowledgement that the documentation had been received.  Aberdeenshire Council's Banff & Buchan Area Committee are due to decide on which projects will receive funding on the 31st July 2015.

4. Fraserburgh Sea Cadets - Sandhaven Harbour, Site Lease Agreement

Copies of a lease agreement, drawn up by Macrae & Stephens Solicitors, between Sandhaven Harbour Trust and Fraserburgh Sea Cadets, TS Gowanlea, had previously been circulated to all directors.   It was unanimously agreed that the terms of the lease as presented in the document be accepted. 

5. Fund Raising Dance, Davron Hotel, Rosehearty.

The Freddy Mercury Tribute, fund raising dance, held on Saturday 20th June in the Davron Hotel, Rosehearty, had proved a great success.  The event had attracted strong local support, and after all expenses had been deducted, returned a profit to the Harbour Trust of £975.25.  Trustees expressed their grateful thanks for the work carried out by Elaine Wishart, Peter Masson and Mary Smith in organising the evening and dealing with the sale of tickets, raffles and administrative matters on the night. 

6. Bank Account Update

The meeting's attention was drawn to the trust bank account statement of 22nd June 2015, which, subsequent to recent fund raising money being deposited, revealed a balance of £10,066.99.

7. AOCB

There being no further business, the meeting closed at 8.00 pm.

13 May 2015

Sandhaven & Pitullie Harbour Trust Ltd

A Directors' Meeting will be held at 44 Pitullie on Wednesday 13th May 2015, at 6.30 pm


AGENDA

1. Apologies

2. Minutes of Previous Meeting

3. Matters Arising

4. Feasibility Study

5. Bank Statement

6. AOCB

The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd


Minute of Directors' Meeting held at 44 Pitullie, Wednesday 13th May, 2015, at 6.30 pm

1. Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Peter Masson
Apologies: Marilene Walker, Steven Mair, Edwin Masson, Norman Beedie

2. Minute of Directors' Meeting held on 2nd April, 2015
The minute of the Directors' meeting of Thursday 2nd April, 2015 was noted and approved.

3. Matters Arising

3.1 Sea Cadets
The Sea Cadets National Organisation had asked that the part of the condition of lease of Sandhaven Harbour land to erect a Sea Cadets Training Centre, which stipulated that works in that regard be carried out within a three year period, be extend to ten years to allow for unexpected delays in the delivery of the project. Given the importance of the Sea Cadets development to the proposed upgrade of the east harbour basin, trust directors were happy to agree to the requested revision.

4. East Harbour Development Feasibility Study
Tenders had been received from consultancy agencies, MKA Economics and David Roberts Associates for the carrying out of a feasibility study on the viability of upgrading Sandhaven Harbour east basin. A cost of £20,000.00 to do the work had been put forward by MKA Economics, but that company's proposal lacked a description of how the study would be carried out, despite a request from the trust for such to be provided. In contrast, the submission from David Roberts Associates came complete with a step by step breakdown in how the study would be undertaken, together with a much lower price tag of £10,300.00. It was therefore decided that the David Roberts Associates tender be accepted.

5. Bank Account Update
The meeting's attention was drawn to the trust bank account statement of 12th May 2015. The balance stood at £18, 357.91. That figure, however, included the now paid in Scottish Government grant of £10,000.00, which will be used to pay back the RBS Social & Communities Fund loan previously provided to cover the timely payment of work carried out to the west harbour breakwater voids.

6. AOCB
There being no further business, the meeting closed at 7.45 pm.

 

2 April 2015

Sandhaven & Pitullie Harbour Trust Ltd

A Directors' Meeting will be held at 44 Pitullie,
on Thursday 2nd April 2015, at 6.30 pm


AGENDA

1. Apologies

2. Minutes of Previous Meeting

3. Matters Arising

4. Sea Cadets

5. Feasibility Study - East Breakwater

6. Bank Account Update

7. AOCB

The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minute of Directors' Meeting held at 44 Pitullie, Thursday 2nd April, 2015 at 6.30 pm

1. Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Edwin Masson, Norman Beedie
Apologies: Marilene Walker, Steven Mair, Peter Masson

2. Minute of Directors' Meeting held on 22nd January, 2015
The minute of the Directors' meeting of Monday 12th February, 2015 was noted and approved.

3. Matters Arising
There were no matters arising from the previous minutes.

4. Sea Cadets
The Sea Cadets had requested that they install a chain on the bottom of the east basin to cater for the mooring of training craft in that harbour area when required. They also intended to pay a berthing fee for their new vessel when moored in the west harbour. The directors agreed to the east basin chain moorings request, and welcomed the Cadets' west harbour payment intention.

The lease agreement which had been drawn up by Macrae & Stephens solicitors regarding the siting of the proposed Sea Cadets headquarters and training centre on Sandhaven & Pitullie Harbour Trust property, had been examined by the Sea Cadets organisation in London, and had been returned with recommended revisions to the wording. It was agreed that further consultation be made with Macrae & Stephens solicitors and Sea Cadets' representatives prior to agreement or otherwise.

5. Feasibility Study - East Breakwater
It was agreed that more information be sought from the consultancy firms interested in tendering for the proposed feasibility study deemed necessary to progress the development of the Sandhaven east harbour.

6. Bank Account Update
It was reported that a RBS Social Community Capital Fund loan of £10,000 had recently been lodged in the trust's bank account. £12,000 had subsequently been drawn out to pay Aberdeen Marine for the work done on the west breakwater voids. The £2,000 VAT component of the £12,000 bill would be recovered, and the previously agreed £10,000 Marine Scotland grant would be released into the bank account on submission of the invoice as proof of payment for the work done.

7. AOCB
There being no further business, the meeting closed at 7.45 pm.

 

12 Feb 2015

Sandhaven & Pitullie Harbour Trust Ltd

A Directors' Meeting will be held at 44 Pitullie on Thursday 12th Feb 2015, at 6.30 pm

AGENDA


1. Apologies


2. Minutes of Previous Meeting


3. Matters Arising


4. Crown Estate


5. Berthing Applications


6. Fund Raising Dance


7. AOCB

The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minute of Directors' Meeting held at 44 Pitullie, Thursday 12th Feb, 2015 at 6.30 pm

1. Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Edwin Masson, Peter Masson, Norman Beedie

Apologies: Marilene Wishart, Steven Mair

2. Minute of Directors' Meeting held on 22nd January, 2015

The minute of the Directors' meeting of Monday 22nd January, 2015 was noted and approved.

3. Matters Arising

3.1 RBS Social & Community Capital Fund
The RBS Social & Community Capital Fund team had previously intimated their wish to interview a director or directors for a publicity exercise to promote their services. It was agreed that Robbie or Bob assist them with their request.

The RBS Social & Community Capital Fund loan agreement, with regard to the proposed repairs to voids in the west breakwater, was signed, to be posted off in due course.

3.2 Electricity Power Supply to Harbour Office
Discussion took place regarding other ways of bringing a power supply to the harbour office portacabin, given the logistics involved in the proposals submitted by Scottish & Southern Energy.

3.3 Pontoons
Robbie mentioned that he had contacted JFG Ireland, a company involved in the construction of floats for the building of harbour pontoons. He had received a quote of 7,749 Euros which equates to £5,729, for 40 pontoons.

4. Crown Estate
The uptake by the Westminster UK Government of the Smith Commission recommendation that the affairs of the Crown Estate in Scotland be devolved to the Scottish Parliament, and implications of such for organisations such as Sandhaven & Pitullie Harbour Trust, were discussed. The possibility of the Crown Estate’s future involvement in the provision and management of pontoons was explored.

5. Berthing Applications
Robbie confirmed that the annual application for the renewal of berths for those previously occupying anchorages in the year 2014/15 had now been posted out for completion with regard to the 2015/16 season. Information had been included on the form to indicate that should former berth occupiers not return the documentation within a defined timescale, then it would be taken by the trustees that, the particular berth in question is free to be allocated to another vessel owner waiting for a mooring.

6. Fund Raising Dance
Peter reported that he and his partner Elaine had organised a ‘Freddy Mercury Tribute’ act to provide the music at a fundraising dance, to take place in the Davron Hotel, Rosehearty, on Saturday 20th June 2015. The ticket cost had still to be decided. It was agreed that a ‘bus be provided for those people needing transport to and from the event.

7. AOCB
There being no further business, the meeting closed at 8.15 pm.

 

22 Jan 2015

Sandhaven & Pitullie Harbour Trust Ltd


A Directors' Meeting will be held at 44 Pitullie on Thursday 22nd Jan 2015, at 6.30 pm

AGENDA


1. Apologies


2. Minutes of Previous Meeting


3. Matters Arising


4. Potacabin Power Supply


5. RBS Social & Community Fund Loan Agreement


6. Fraserburgh Sea Cadets


7. Potential Breached Corner, East Breakwater


8. Pontoon Fixings


9. Aberdeen Marine - Operations Vessel


10. Annual Dues


11. AOCB

The Trustees

 

MINUTES 

Sandhaven & Pitullie Harbour Trust Ltd

Minute of Directors' Meeting held at 44 Pitullie, Thursday 22nd January, 2015 at 6.30 pm

1. Present: Robbie Smith, Bob Watson. Billy Wishart, John Mitchell, Norman Beedie, Peter Masson
Apologies: Marilene Walker, Edwin Masson, Steven Mair

2. Minute of Directors' Meeting held on 24th November, 2014
The minute of the Directors' meeting of Monday 24th November, 2014, was noted and approved.

3. Matters Arising


3.1 Sandhaven Harbour East Breakwater Restoration
As agreed at the meeting of 24th November, Dr Ian Moir of BDAplus Ltd, Business Development Agency was approached to establish if his company would carry out work on behalf of Sandhaven & Pitullie Harbour Trust, to undertake a feasibility study on the practicalities and benefits of an upgrade to the east harbour breakwater. Unfortunately, although Dr Moir indicated his willingness to assist, all indications suggest that he is very busy, and therefore it might be some time before he will be able to attend to the SPHT request. Trustees therefore resolved that other consultancy firms be also contacted in that regard.

4. Electricity Power Supply to Harbour Office Portacabin
Scottish and Southern Energy had been approached to provide quotes for an electricity connection to the Harbour Office portacabin. Two ways of connecting a supply were suggested, (a) from a mains cable connection off High Street, via Granary Lane, and (b) from a mains cable connection off Stuart Street, through the J & G Forbes boatyard. The overall costs of both proposals, were, however, deemed to be too costly at this time in the evolution of Sandhaven Harbour. It was therefore resolved to look for a cheaper alternative, and that the owner of the former J & G Forbes boatyard be consulted, to look at a possible other way to connect the Harbour Office portacabin to a power source.

5. RBS Social & Community Capital Fund - Loan Agreement
Directors were made aware that the RBS Social & Community Capital Fund team had agreed to provide a bridging loan, so that Aberdeen Marine can be paid for work to repair voids at the point of the West Breakwater, prior to the release of an agreed grant of £10,000 from Marine Scotland to cover the cost of that maintenance. The RBS Social & Community Fund team's decision was very much welcomed by the Trustees, and it was agreed that the actual loan agreement, once received, be signed by Robbie (Co-Chairman) and Bob (Co-Chairman).

6. Fraserburgh Sea Cadets, Harbour Development
Given that plans for the provision of a Sea Cadets Headquarters and Training Centre at Sandhaven Harbour are well underway, the Cadets' National organisation had requested that a legal agreement be drawn up by the Sandhaven & Pitullie Harbour Trust lawyer for the lease of the agreed area of Harbour Trust land, to allow the project to proceed. Accordingly Robbie (Co-Chairman), Billy (Harbourmaster) and Bob (Co-Chairman) along with Craig Trail, Commanding Officer, Fraserburgh Sea Cadets, met with Archie Millar, Solicitor, Macrae & Stephens. Various conditions were worked out, to satisfy both parties, i.e., Sandhaven & Pitullie Harbour Trust, and the Sea Cadets. A lease agreement was therefore to be finalised in due course from the requirements contained in the information given; the cost to be borne by the Sea Cadets' National organisation. It was encouraging to learn that training providers from the North East College (formerly Banff & Buchan College) are keen to negotiate to use the proposed Sandhaven Sea Cadets Centre for particular aspects of their own marine courses.

7. East Breakwater Corner - Potential Breach
Aberdeen Marine had provided an estimate of £50,000 to £65,000 as the probable cost of a robust repair to the crumbling east breakwater corner, which should eventually be usefully integrated into the work to upgrade the entire east breakwater when that phase of the Sandhaven Harbour project comes to fruition. To fund the Aberdeen Marine proposal, should that be found acceptable, it was thought that an application for a grant could be put to the Scottish Government's Emergency Harbour Repair Fund. This idea was to be explored.

8. Crown Estate - Pontoons
Directors discussed the desirability of obtaining H beam pontoon fixings for the West Harbour. The Crown Estate was thought to be the body to approach to discuss the matter, with the view to receiving financial assistance in that regard.

9. Aberdeen Marine - Operations Vessel
Aberdeen Marine had requested that a 10 metre former fishing vessel, which they use in their harbour maintenance operations, be given a berth in Sandhaven Harbour. It was agreed that a mooring position on the middle jetty be offered to the company.

10. Annual Dues
It was resolved that current harbour users be contacted to request that their harbour dues be paid by the middle of April. If no payment is received by the 1st of May, then the mooring in question will be deemed vacant, and available for allocation to another vessel owner seeking a berth.

After some discussion, Directors agreed to wait a few weeks, in order to check the rates being adopted by other harbour trusts and Aberdeenshire Council, before setting the 2015 levels of Sandhaven Harbour dues.

11. AOCB
There being no further business, the meeting was closed at 8.45 pm.

 

24 November 2014

A Directors' Meeting will be held at 44 Pitullie, Monday 24th Nov 2014
at 6.30 pm


AGENDA

1. Apologies

2. Minutes of Previous Meeting

3. Matters Arising

4. East Harbour Breakwater Restoration

5. Access Signs

6. Harbour Development Presentation to Community

7. AOCB


The Trustees

 

MINUTES

Minute of Directors' Meeting held at 44 Pitullie, Monday 24th Nov, 2014 at 6.30 pm

1. Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Peter Mason.
Apologies: Marilene Wishart, Edwin Masson, Norman Beedie, Steven Mair

2. Minute of Directors' Meeting held on 6th October, 2014
The minute of the Directors' meeting of Monday 6th October, 2014 was noted and approved.

3. Matters Arising

3.1 SEPA and Marine Scotland Licence
Directors were informed that laboratory tests carried out on Fraserburgh Harbour soft dredge, having since been examined by Marine Scotland, showed that such material was unsuitable for use in restoration works at Sandhaven Harbour due to identified levels of toxicity. The findings did not apply to the rock armour and gravel down to 2mm, already used in the formation of the causeway out to the breached parts of the east harbour breakwater, or to the same materials stockpiled along the section of the old coastal roadway belonging to Sandhaven & Pitullie Harbour Trust.

4. Sandhaven Harbour East Breakwater Restoration
Given that the success of the now completed middle jetty upgrade project, is attributable in part to the preparatory work carried out by business development agency BDAplus Ltd, it was agreed that Sandhaven & Pitullie Harbour Trust should, in the first instance, seek to consult again with Dr Ian Moir of that organisation, in an effort to establish the best way forward towards restoring the breached east harbour breakwater.

Bob had been advised by a representative of the Big Lottery Fund that, should lottery funding be sought, it would be best for Sandhaven & Pitullie Harbour Trust to initially apply for a Community Initiatives Lottery small grant to carry out a new feasibility study, which would give an application for a large lottery grant more traction. Another route to paying for an updated feasibility study could be a grant from the Aberdeenshire Council, Banff & Buchan Area Community Initiatives Fund, applications for which will be called for in the spring of 2015.

5. Authorised Access Signs
It was resolved that two “Authorised Persons Only Beyond This Point” signs be purchased to be erected at the access points to harbour works and stockpiled materials.

6. Community Presentation
Directors discussed the possibility of putting together a power point presentation on the work being carried out to upgrade Sandhaven Harbour and preceding history, to be presented to Sandhaven & Pitullie residents at a suitable venue. A screen and modern power point PC / laptop projector purchased in the past by Sandhaven & Pitullie Harbour Trust, would make the exercise realistic. It was felt that this form of community engagement would increase local participation in harbour trust work and clear up any possible misconceptions held by misinformed persons.

7. AOCB
There being no further business, the meeting closed at 8.00 pm.

 

30 October 2014 -AGM

AGM AGENDA

Sandhaven & Pitullie Harbour Trust Ltd

Pittendrum Lounge, Thursday 30th October 2014 at 7.30 pm


1. Opening Remarks

2. Apologies

3. Minutes of previous Annual General Meeting

4. Chairman’s Report

2. Treasurer’s Report

3. Election of New Executive

4. Notice/s of Motion

5. Urgent general business

6. Closure

 

MINUTES

Minute of the Annual General Meeting held in the Pittendrum Lounge, Sandhaven, Thursday 30th October 2014 at 7.30pm

1. Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Edwin Masson, Peter Masson, Norman Beedie, Steven Mair, Mary Smith, Fiona Clark

Apologies: Marilene Walker

2. Minute of Annual General Meeting of 15th August 2013
The minute of the Annual General Meeting of 15th August, 2013, which had previously been circulated, was unanimously approved and adopted.

3. Chairman's Report
Robbie gave a summation of developments with regard to the inner harbour upgrade work which, at the time of the previous AGM a full funding package had not yet been finalised. A grant of £44, 385 from the Axis 4 European Fisheries Fund had been granted but the use of this finance was dependent on matching co financing from Aberdeenshire Council, and a monetary contribution from Sandhaven & Pitullie Harbour Trust's own funds. All the required financial strands, however, came together in late September 2013, but by that time it was recognised that, due to the probability of end of year inclement weather conditions, it would be best to reschedule the middle jetty upgrade work to commence in spring 2014. All parties involved agreed to the delay, and, accordingly, the project started in May 2014, and was completed on the 18th June 2014. Trustees were delighted that an approach to the RBS Micro Finance Fund Group had resulted in that organisation agreeing to provide a bridging loan facility to allow payment to the contactors prior to grant monies being released.

Robbie also mentioned that a grant of £25,000 received by Sandhaven & Pitullie Harbour Trust from the Scottish Government was crucial in repairing storm damage to the seaward side of the inner harbour north pier, and was much appreciated.

Trustees are now engaged with the next phase of Sandhaven Harbour development, that being the upgrade of the large east basin breakwater. Fraserburgh Harbour commissioners had agreed to donate many thousands of tonnes of excavated rock armour and gravel from the deepening of Fraserburgh Harbour, to help in the development of Sandhaven Harbour, and that material has now been stockpiled along SPHT owned land stretching along the old coastal roadway towards Fraserburgh, while some of the rock and infill has been deposited within the east basin to form a causeway out to the breached portions of the breakwater. When finance becomes available, breaches should, as a consequence, be more easily repaired, using the unused stored rock and gravel. The eventual aim is to reconstruct the entire east and north facing breakwater as a completely rock armoured revetment. It is hoped that the restoration of the east basin breakwater will coincide with a Fraserburgh Sea Cadets project to build a purpose built training centre at Sandhaven Harbour; the plans of which have been drawn up and funding, it is believed, secured.

4. Treasurer's Report
Mary gave a report on the year's finances, ending with the information that the trust's bank balance currently stood at £3,734.10.

5. Election of Executive and Office Bearers
Since no nominations have been received from SPHT members for changes to the current office bearers, it was unanimously agreed that the executive and office bearers of 2013/14 should continue unchanged for the year 2014/15. This was seen to be sensible, given the work being carried out and the knowledge gained by those trustees in the development of the harbour, thereby effecting continuity in that regard.

The Executive and Office Bearers for 2014/15 are therefore as follows:
Robbie Smith : Co-Chairman/Director
Bob Watson: Co-Chairman/Director (Co-opted)
Edwin Masson: Vice-Chairman/Director
William Wishart: Harbourmaster/Director
Mary Smith: Treasurer
Fiona Clark: Minute Secretary
John Mitchell: Director
Peter Masson: Director
Norman Beedie: Director
Marilene Walker: Director (Co-opted)

All the directors, shown, accepted the positions as agreed for the 2014/15 period. The meeting then moved on to discuss general business.

6. Notices of Motion
There were no notices of Motion.

7. RBS Micro Finance Fund Group
A request had been received from the RBS Micro Finance Fund Group to use the Sandhaven & Pitullie Harbour Trust Middle Jetty Upgrade Project as a success story and example of their organisation’s help in the advancement of community based economic development programmes. In that regard, SPHT had been asked to fill in a questionnaire document which the RBS Micro Finance Fund Group would use to extrapolate information for a publicity news item. Bob had agreed to complete the RBS questionnaire.

8. Electricity Supply to The Harbour Office, & Harbour Lighting
Trustees discussed options to pursue regarding an electricity supply to the harbour office, and the desirability of having lighting installed along the harbour: It was recognised that an approach should be made to the Sandhaven street lights electricity supplier, to find out if an electricity connection could be provided to the Harbour Office from a nearby mains street lights supply. Lighting for the harbour itself was seen to be a bigger challenge, however, it was accepted that the construction of the Sea Cadets’ Training Centre, at the harbour, as proposed, should bring with it a requirement for illumination at night, and that project could be a catalyst to lighting being extended along the harbour front at some stage. It was thought necessary, however, that local politicians, both local and national, should be kept up to date with developments, and Aberdeenshire Council Economic Development, and Lighting Departments be asked to advise and assist.

9. Shore Street, Sandhaven – Bunding
Several householders along Shore Street had expressed alarm that shore protection bunding recently installed might lead to flooding, i.e., overtopping water might not drain away back to the sea, but be retained on the street and ingress their properties. To allay their fears, it was resolved that a channel be cut in the bunding.

10. Marine Scotland Visit
Trustees were informed that Marine Scotland would visit the harbour in the near future, to check out the rock and gravel materials stored and being used in the east breakwater restoration project.

11. AOCB
There being no further business, the meeting closed at 9.00 pm

 

8 September 2014

Sandhaven & Pitullie Harbour Trust Ltd

A Directors' Meeting will be held at the Harbour Office on Monday 08/09/14, at 7.30 pm


AGENDA

1. Apologies

2. Minutes of Previous Meeting

3. Matters Arising

4. East Harbour Breakwater Upgrade

5. Fund Raising - Christmas Raffle & Dance

6. Video Surveillance

7. Financial Statement

8. Harbour Fixings

9. Shore Street - Resident's Email

10. Community Consultation

11. AGM

12. AOCB


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minute of Directors' Meeting held at 44 Pitullie, Monday 8th Sept, 2014 at 6.30 pm

1. Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Edwin Masson, Peter Masson
Norman Beedie

Apologies: Marilene Wishart, Steven Mair

2. Minute of Directors' Meeting held on 30th July, 2014
The minute of the Directors' meeting of Monday 30th July, 2014 was noted and approved.

3. Matters Arising

3.1 RBS Group Micro Finance Fund
Robbie reported that he had emailed Alan Shepherd of the RBS Group Micro Finance Fund, requesting that the remaining balance of the middle jetty upgrade bridging loan be now repaid. In his reply, Mr Shepherd mentioned that he had instructed his back office staff team to arrange for the final repayment to be debited. He had also asked whether or not SPHT directors wished the RBS Group Micro Finance Fund to retain, for a period of time, the Sandhaven Harbour security currently held, in the event that another bridging loan be required for future harbour improvements. It was agreed that the RBS Group Micro Finance Fund should hold on to the Sandhaven Harbour security, meantime, for the reason described.

3.2 Middle Jetty Upgrade Project Signage
It was resolved that 'Pom Print Designs' of Mintlaw be approached to supply a harbour sign acknowledging AEFF (Aberdeenshire European fisheries Fund) and Aberdeenshire Council funding contributions to the Middle Jetty upgrade.

4. East Harbour Breakwater Upgrade
The placement of more Fraserburgh Harbour deepening and Quarry Road, Fraserburgh, housing development excavated materials was discussed. It was agreed that the haulage company should be encouraged to continue to deposit the rock and infill material out towards the partially breached corner of the breakwater, to make it easier for a contractor to carry out work there when funding is secured for that purpose. In that respect, it was resolved that various firms be approached to assess the situation and provide quotes for the job.

With regard to a possible source of future funding for parts of the East Harbour Breakwater upgrade, It was recognised that a meeting with a representative of the Crown Estate might be beneficial, and could lead to a grant in due course.

5. Christmas Raffle and Dance
It was agreed that a Christmas raffle be held again this year. Raffle books were to be ordered from an internet web based supplier. Prizes in the form of items and cash would be organised. The 6th of December was provisionally marked as a date when a fund raising Christmas dance could be held.

6. Video Camera Surveillance
The need to ensure that the harbour video surveillance cameras are sufficiently powered was discussed. Currently, batteries seem to be keeping their charge by the input from two solar panels. Should the arrangement not be able to cope during winter months, however, the purchase of additional solar panels might need to be undertaken, or some other method employed.

7. Financial Statement
Robbie reported that funds in the SPHT bank account currently stood at £24,871. Approximately £20,000 still had to be paid to the RBS Group Micro Finance Fund. Once that sum has been debited, and yearly accountancy and solicitors fees removed, a balance of around £4,000 would remain.

8. Harbour Fixings
It was resolved that the robustness of harbour fixings be checked prior to the onset of winter, and remedial action be taken if any are found to be needing attention.

9. Shore Street Resident's Concern
The coastal protection 'bunding' work which had taken place along that part of the shoreline belonging to Sandhaven & Pitullie Harbour Trust, adjacent to Shore Street, had elicited a worried response by a resident in that area, who had expressed concerns in an email to Chairman, Robbie. He had replied to the resident's message, but as yet has had no reply.

Since electronic mail can sometimes be unreliable, it was agreed that a typed letter be posted to the person in question, suggesting that a meeting with Shore Street householders take place, and that this be done before the SPHT AGM.

10. Community Consultation
Given the preparatory work being undertaken by the trust in an effort to develop the east harbour basin, it was agreed that a community consultation meeting be held at some point in the near future, so that concerns can be addressed and suggestions considered. Accordingly, it was resolved that the meeting be held, if possible, in the local school, or in another suitable venue.

11. Annual General Meeting
The date for the AGM was set for Thursday the 9th October 2014 at a venue yet to be arranged.

12. AOCB
There being no further business, the meeting closed at 8.00 pm

 

30 July 2014

Sandhaven & Pitullie Harbour Trust Ltd


A Directors' Meeting will be held at 44 Pitullie on Monday 30/07/14, at 7.30 pm


AGENDA

1. Apologies

2. Minutes of Previous Meeting

3. Matters Arising

4. AEFF Grant / Aberdeenshire Council Co-Financing

5. RBS Group Micro Finance Fund - Repayment

6. East Harbour Moorings

7. AOCB


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minute of Directors' Meeting held at 44 Pitullie, Wednesday 30th July 2014, at 7.30 pm

1. Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Peter Masson

Apologies: Marilene Wishart, Norman Beedie, Steven Mair, Edwin Masson

2. Minute of Directors' Meeting held on 21st July, 2014
The minute of the Directors' meeting of Monday 21st July, 2014 was noted and approved.

3. Matters Arising


3.1 Middle Jetty Upgrade Project Signage
Robbie reported that arrangements were still underway regarding the provision of a sign showing the logos of Aberdeenshire Council and the Aberdeenshire European Fisheries Fund adjacent to the refurbished middle jetty. He also mentioned that efforts would be made to encourage the local press to publish an article, highlighting the harbour upgrade.

4. Aberdeenshire European Fisheries Fund (AEFF) Claim.
Given that the Aberdeenshire Council Key Area 1 co-financing contribution to the Middle Jetty Project upgrade, had turned out to be a rounded £45,000.00 instead of the sum of £44,362.00 shown in the original Aberdeenshire European Fisheries Fund (AEFF) application, David-John McRobbie, Aberdeenshire European Programmes Co-ordinator, had instructed that the AEFF application document be amended to reflect the change in Aberdeenshire Council match funding, and consequently show a reduced AEFF contribution due to the larger Aberdeenshire Council grant. A resigning of the amended document was required, and changes to the letter originally sent to the former AEFF Co-ordinator, Ann Marie Macaskill, plus a resigning of that, to reflect the changes in funding contributions.

To comply with the requirements in question, amended documents were re-signed by trust directors.

5. RBS Micro Finance Fund Repayment
It was resolved that Alan Shepherd of RBS Micro Finance Funds be contacted to find out if £50,000.00 of the RBS Micro Finance Funds loan of £110,000.00 could be repaid, given that sufficient money was now in the trust’s bank account to cover the outlay, and thus ensure a reduction of interest payments prior to repaying the remaining £60,000.00.

6. Moorings, East Harbour Basin
Harbour Master, Billy Wishart, informed the meeting that harbour user W. McDonnell had agreed to accept the sum of £50.00 for two mooring points located in the east basin, which, sometime in the past, he had fixed to the harbour bed to moor his boat and a vessel belonging to another user.

It was agreed, that, as a gesture of good will, Mr McDonnell be paid the £50.00 mentioned.

7. AOCB
There being no further business the meeting closed at 9.00 pm.

 

21 July 2014

Sandhaven & Pitullie Harbour Trust Ltd

A Directors' Meeting will be held at the Harbour Office Monday 21/07/14 at 7.30 pm


AGENDA

1. Apologies

2. Minutes of Previous Meeting

3. Matters Arising

4. Middle Jetty Upgrade - Payout of Grant Funding

5. Shore Street Coastal Erosion Work - Complaint

6. Rock Armour

7. Project Signage

8. AOCB


The Trustees

 

MINUTES

Minute of Directors' Meeting held at Harbour Office, Monday 21st July 2014 at 7.30pm

1 Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Peter Masson, Norman Beedie

Apologies: Marilene Wishart, Edwin Masson, Steven Mair.

2 Minute of Directors' Meeting held on 16th June, 2014
The minute of the Directors' meeting of Monday 16th June, 2014, was noted and approved.

3 Matters Arising

3.1 Crown Estate
As yet, no approach has been made to the Crown Estate with the view to arranging a meeting regarding that organisation’s possible help with future harbour development works. It was agreed that the idea be pursued in due course, once all matters pertaining to the recent middle jetty upgrade have been dealt with.

3.2 Harbour Video Surveillance Cameras
After the decision had been made to purchase a particular model of surveillance camera from ‘Buccaneer’ Macduff, another type had been identified which, it was thought, might be a better option, albeit more expensive. it was resolved, however, that a set of video cameras, as previously agreed upon, be bought and installed, with the understanding that they could be replaced at some future date with the more feature rich alternative, if required, subject to available finances.

4 MTM Construction – Middle Jetty Upgrade
A paid invoice from MTM Construction was circulated showing the total cost of the work carried out on the harbour middle jetty as having been £119,266.20. The bill had been covered using the £110,000.00 RBS Micro Finance Fund loan, previously secured, plus a contribution from harbour funds. Reclamation of VAT would eventually see £19,877.70 returned to the Trust’s bank account.

Trustees were informed that the Aberdeenshire European Fisheries Fund (AEFF) grant will only be paid out on sight of a statement showing the MTM Construction £119,266.20 payment having gone from the Trust’s bank account. A copy of the original AEFF claim form containing signatures was also required.

5 Shore Street Coastal Erosion Work – SEPA Complaint
The Scottish Environmental Protection Agency (SEPA) had received a complaint from a source, not revealed to the Trust, maintaining that the recent coastal erosion work adjacent to Shore Street, Sandhaven, had resulted in a loss of sea view. Having investigated the objection, SEPA had found the claim to be unsubstantiated.

6 Receipt of Rock Armour
The continuing receipt of rock armour materials and the storage and eventual usage of such was discussed.

7 Middle Jetty Project Signage
It was recognised that steps must be taken to erect signs at the harbour acknowledging Aberdeenshire European Fisheries Fund (AEFF), European Union, Aberdeenshire Council and Scottish Government involvement in Sandhaven Harbour’s development. This would be done as soon as possible.

8 AOCB
There being no further business, the meeting closed at 8.30 pm.

 

16 June 2014

Sandhaven & Pitullie Harbour Trust Ltd

A Meeting Will Be Held at The Harbour Office on Monday 16th June 2014 at 6.30pm


AGENDA

1. Apologies

2. To discuss the Breakwater

3. AOCB

The Trustees

 

MINUTES

 

Minute of Directors' Meeting held at Harbour Office, Monday 16th June 2014, at 7.30 pm

Present: Robbie Smith, Bob Watson, Billy Wishart, John Mitchell, Edwin Masson, Peter Masson

Apologies: Marilene Wishart, Norman Beedie, Steven Mair

1. The minute of the Directors' meeting of Monday 10th March, 2014 was noted and approved.

2. Matters Arising - There were no matters arising

3. Aberdeenshire Council, Economic Development
The meeting was informed that Robbie and Bob had met with David-John McRobbie, European Projects Co-ordinator, Economic Development, Aberdeenshire Council, at the harbour on Wednesday 12th June, to look over the work carried out on the refurbishment of the middle jetty, and to discuss paperwork and other requirements involved in the completion of that phase of the harbour development.

4. SEPA Licences, East Breakwater
The placement of rock, small infill chippings and soil currently being received from the Fraserburgh Harbour deepening project and Quarry Road housing development, for use in the repair of the Sandhaven Harbour east breakwater, was discussed. It was resolved that SEPA be consulted with regard to probable new licensing requirements, given the accommodation of the large amount of materials appearing.

It was agreed that the transportation contractor involved with the Quarry Road housing development be approached to get an idea of how much more material was likely to be forthcoming from that scheme.

5. Crown Estate
The possibility of Crown Estate involvement with east breakwater breach repair was examined. It was therefore decided that a site meeting with a Crown Estate representative would be beneficial, and should be organised if possible.

6. Harbour Video Surveillance Cameras
Directors discussed the need to purchase and erect harbour video surveillance cameras given that money had been donated by harbour users for that purpose. Various ways of placing the cameras were explored. It was agreed that the firm ‘Buccaneer’ in Macduff be approached to provide the apparatus.

7. Finance
The SPHT bank balance currently stood at £16,624.66. It was recognised, however, that identified expenditure in the near future would see available finances drop to approximately £3,000.00. That figure would, however, increase, due to the receipt of income from berthing fees and fund raising; in particular the forthcoming SPHT dance to be held in the Davron Hotel, Rosehearty, on Saturday the 21st June.

8. AOCB
There being no further business, the meeting closed at 9.00 pm

 

10 March 2014

Sandhaven & Pitullie Harbour Trust Ltd

A Meeting Will Be Held At 44 Pitullie, on Monday 10th March 2014 at 7.30pm


AGENDA

1. Apologies

2. Discussion on Breakwater Regeneration

3. Discussion on Harbour Fees

4. Discussion on Application Forms

5. AOCB


The Trustees

 

MINUTES

Minutes of a Directors Meeting held at 44 Pitullie on 10th March 2014


Present: Norman Beedie, Edwin Masson, John Mitchell, William Wishart, Robbie Smith, and Peter Masson. Minutes Sec. Fiona Clark.

Apologies: Marilene Wishart, Steven Mair.

The Meeting was opened at 7.30 pm

1) An updated report, with photos, that had been compiled by Aberdeen Services and previously circulated was discussed. This report, and the photos, showed the works that had just been completed and the one remaining void to be repaired.

2) It was unanimously agreed, that the Trustees were pleased with the works carried out and that payment should be made.

3) It was reported that a team from MTM Construction had visited the harbour and are to provide a revised quotation etc. for the Middle jetty project. Subject to the Trustees approving the revised quotation work is due to start around the 14th of April 2014.

4) A discussion then took place to set the berthing fees for the coming season. It was decided that the fees should be increased slightly. A list of the new fees will be posted in the notice board, on the website and copies will be posted along with the application forms.

5) There being no further business the Chairman thanked all those for attending and closed the meeting.

 

18 November 2013

Sandhaven & Pitullie Harbour Trust Ltd.

A meeting to be held at 44, Pitullie on Monday the 18th of November 2013

AGENDA

1. Apologies

2.Minutes of the last meeting

3.Matters arising

4. Discussion regarding floating charge (RBS)

5. AOCB

The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minute of Directors Meeting held at 44, Pitullie Monday the 18/11/13

Present: Edwin Masson (Vice Chair.) Billy Wishart, Steven Mair, John Mitchell, Peter Masson, Robbie Smith (Chair)

Apologies: Marilene Walker, Norman Beedie.

1) Matters Arising

2) RBS Micro Finance Fund Bridging Loan Terms & Conditions.

After a lengthy discussion it was unanimously decided to approve and sign the terms and conditions attached to the RBS bridging loan. The Bridging loan will allow work to begin on the Middle jetty project sometime around the end of March 2014.

3) AOCB

There being no other business, the meeting was closed at 12.30 pm.

 

15 August 2013

Sandhaven & Pitullie Harbour Trust Ltd


AGM

Notice is hereby given that the Annual General Meeting
of the Company will be held in the Pittendrum Lounge
on Thursday the 15th of August 2013 at 7.30pm.

Business

1) Financial and other reports.

2) Election and re-election of Directors.


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

AGM Held in the Pittendrum Lounge on the 15th of August 2013

Present: Norman Beedie, Peter Masson, Steven Mair Robbie Smith, Craig Trail, Bob Watson, William Wishart

Apologies: Edwin Masson, John Mitchell, Marilene Walker
Guest: Cllr Hamish Partridge

The meeting was opened by Bob Watson who gave a brief update before handing over to Cllr Partridge for the election of office bearers.

Steven Mair proposed Robbie Smith for the post of Co-Chair, Peter Masson seconded this proposal. Robbie Smith accepted the position.

Robbie Smith, proposed Bob Watson for the post of Co-Chair, William Wishart seconded this proposal, Bob Watson accepted the position.

Edwin Masson was proposed for the post of Vice-Chair, Steven Mair seconded this and Edwin Masson later accepted the position.

Bob Watson proposed Mary Smith as Treasurer, this proposal was seconded by William Wishart. Mary Smith accepted the position.

Fiona Clark was proposed for the post of Secretary by Robbie Smith this was seconded by Bob Watson Fiona Clark accepted the position.

Mary Smith, proposed Marilene Walker as a Co-opted Director, Norman Beedie seconded this proposal, Marilene Walker accepted the position.

Bob Watson was proposed as a Co-opted Director by Robbie Smith this was seconded by Peter Masson Bob Watson accepted the position.

The following Trustees stood down as Trustees and were re-elected to stand. : William Wishart, John Mitchell, Norman Beedie, and Peter Masson.

Cllr Partridge then handed the meeting over to the two Co-Chairs.

Minutes of the previous AGM were circulated and unanimously approved and signed.

The Treasurer Mary Smith then gave a financial update, concluding by announcing that Trust funds banked with the RBS now stood at £11,571.71.

A discussion then took place regarding the re-facing project of the inner Middle jetty.

The Trust had an application for funding towards this project approved by Aberdeenshire European Fisheries Fund, this grant for £44,385. however has to be match funded by public funding, it is hoped that an announcement can be made as regards this shortly.

A discussion then took place on the subject of fundraising. It was agreed that the price of tickets for the Crabbers Ball be set at £7.50 this would include live music and a buffet. The Ball is to be held in the Ark Inn on the 14th of September.

A fundraising committees comprising of Peter Masson, Craig Trail, and Norman Beedie is to be set up to look into further fundraising activities and planning.

The annual bonfire that is held on Trust property principally to raise funds for the Boys Brigade was also discussed, it was suggested that the bonfire would be better held on the East Pier. It was decided to look into this possibility.

It was also suggested that once the Sea-Cadets have their port-a-cabin in place, and their property removed from the harbour store that a tidy up of the area at the top of the North Breakwater take place.

There being no other business, Cllr Partridge was thanked for his attendance and the meeting was then closed.

 

15 July 2013

Sandhaven & Pitullie Harbour Trust Ltd


A Meeting will be held at 44 Pitullie on the 15th of July 2013 at 7.30pm

AGENDA

1. Apologies

2. Minutes of Previous Meetings

3. Matters Arising

4. Overdraft Facility

5. AOCB


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minutes of a meeting held at 44, Pitullie at 7.30pm on the 15th of July 2013.

Agenda: To consider the renewal of an overdraft facility.

Present: Bob Watson, Billy Wishart, Steven Mair, John Mitchell, R. Smith.

Apologies: Norman Beedie, Craig Trail, Peter Masson, Marilene Walker, and Edwin Masson.

1. After much deliberation it was decided unanimously to renew the overdraft facility provided by the Royal Bank of Scotland

2. It was decided to offer the cabin currently situated on the East pier to the Sea Cadets for a temporary H.Q.

The Meeting was closed at 8.35 pm.

 

7 June 2013

Sandhaven & Pitullie Harbour Trust Ltd

A Directors' Special Meeting will be held at 44 Pitullie on Friday 7th June 2013 at 7.30pm

AGENDA

1) Apologies

2) Middle Jetty Upgrade Project

3) A.O.C.B.


The Trustees

 

MINUTES

Minute of Directors' Special Meeting held at 44 Pitullie, Fri 7th June, 2013 at 7.00 pm

1. Present: Robbie Smith (Co-Chair), Bob Watson (Co-Chair & Minutes), Billy Wishart, John Mitchell, Norman Beedie.

Apologies: Marilene Walker, Craig Trail, Peter Masson, Edwin Masson, Steven Mair.

This meeting was arranged to deal with an urgent request from Ann-Marie Macaskill, Aberdeenshire Council AEFF Co-ordinator, to “get a firm and final quote for works” from the preferred contractor for Sandhaven Harbour middle jetty upgrade project, in the event that the S&PHT application for funding is successful, when a final decision is made on 19th June.

2. Middle Jetty Upgrade Project, Aberdeenshire Council & AEFF Funding Application
Directors carefully considered quotes from the four contracting firms who had put forward bids for the middle jetty upgrade work; the companies being:

• McLaughlin & Harvey Ltd
• MTM Construction Ltd
• James A Forbes Plant Hire & Civil Engineering
• R J McLeod (Contactors) Ltd

MTM Construction Ltd had tendered at £1,875.00 per metre length of pier wall, which meant that a larger section would be done for the £100,000.00 ceiling, that being £90,000.00 applied for from Aberdeenshire Council and AEFF (European Fisheries Fund), and £10,000.00 from Sandhaven & Pitullie Harbour Trust Ltd.

It was agreed that the MTM Construction Ltd bid provided best value for the money which would be available should the middle jetty project application prove successful, and consequently it was decided that the MTM Construction Ltd tender be accepted.

In line with the request from Ann-Marie Macaskill, Aberdeenshire Council AEFF Co-ordinator, it was resolved that MTM Construction Ltd be contacted as soon as possible, to firm up the agreement and the conditions required. Accordingly, Robbie would contact Robin Elrick, Director, MTM Construction Ltd, to arrange for that to be done.

3. AOCB
There being no further business to discuss in relation to the reason for this special meeting, the meeting closed at 8.30 pm.

 

28 May 2013

Sandhaven & Pitullie Harbour Trust Ltd

A meeting will be held at 44 Pitullie on Tuesday 28th May 2013 at 7.30pm


AGENDA

1) Apologies

2) Minutes of the previous meeting

3) Matters arising

4) Appointment of Harbour Master

5) Fraserburgh Harbour Development - Donated Rock

6) A.O.C.B.

The Trustees

 

MINUTES

Minute of Directors' Meeting held at 44 Pitullie, Tuesday 28th May, 2013 at 7.30 pm

1. Present: Robbie Smith (Co-Chair), Bob Watson (Co-Chair & Minutes), Billy Wishart, John Mitchell, Edwin Masson, Peter Mason, Norman Beedie, Mary Smith (Treasurer).

Apologies: Marilene Walker, Craig Trail, Steven Mair.

2. Minute of Directors' Meeting held on 29th April, 2013
The minute of the Directors' meeting of Monday 29th April, 2013 was noted and approved.

3. Matters Arising


3.1 European Fisheries Fund and Aberdeenshire Council Grant Application
Trustees were informed that Dr Ian Moir of BDAplus Ltd has submitted the Sandhaven & Pitullie Harbour Trust middle jetty application for AEFF funding to Aberdeenshire Council. The Project Assessment Committee (PAC) will meet on the 4th of June 2013 to decide on the merits of the SPHT application, and if it clears that hurdle, a decision will be made by the Fisheries Fund Local Action Group (FLAG) on the 19th of June as to whether or not funding for the SPHT project is approved.

3.2 Disclosure of Family Connection between Council Officer and SPHT Trustee
Bob reported that action has recently been taken to satisfy one of the conditions attached to the RBS Micro Finance Fund agreement, where a proper disclosure of the family relationship between an Aberdeenshire Council Economic Development Officer and one of the trustees was required. The council officer in question has provided a letter to Ian Nicol, Loans Officer, RBS Group, Micro Finance Fund, disclosing his connection, and also indicating that he would have no involvement in the procedure or decision making in the allocation of AEFF monies.

4. Appointment of Harbour Master
Robbie called for names to be put forward for the appointment of Harbour Master. Edwin Masson proposed William Wishart for the position, seconded by Robbie Smith. There being no other proposals, Billy (William Wishart) accepted the nomination as Harbour Master.

Trustees were pleased at Billy’s acceptance of the post given the tremendous amount of voluntary work that he has carried out over the years in the maintenance and upkeep of Sandhaven Harbour, and his commitment to future upgrading, with an eye to the economic development of the area and the social wellbeing of the community.

Given the importance of good governance, and the Harbour Master’s position in that respect, trustees resolved to review and update the harbour byelaws; any changes found necessary will be announced in due course. It was also deemed necessary to add, with immediate effect, the following additional rules to Sandhaven Harbour Rules & Regulations:

a) Failure to promptly obey any lawful directions given by the Harbour Master will lead to disciplinary action being taken against the offender or offenders.

b) Any person or persons who obstruct, impede, molest, or threaten the Harbour Master or any other officer, works person, agent, or individual whomsoever employed by The Trustees in the performance of their duties, or in the execution of any work, matters, or things to be done, will lead to disciplinary action being taken against the perpetrator or perpetrators.

It was further resolved that any contravention, whatsoever, of the Rules & Regulations in force at Sandhaven Harbour by harbour users and members of the public in general, will be dealt with appropriately.

5. Fraserburgh Harbour Development and Donation of Rock Armour
Trustees were informed that rock, which is to be removed during the deepening of Fraserburgh Harbour, and donated to SPHT, will likely be transported out to Sandhaven during the summer months. The matter of where to stockpile the material, and the possible requirement for Aberdeenshire Council planning consent for that and other harbour developments were discussed. It was agreed that the rock would be deposited on trust owned land, most probably beyond the east pier, until needed.

Since it appears, through examination of harbour legislation documentation, backed up by independent legal opinion and that of other harbour authorities that Sandhaven & Pitullie Harbour Trust is the statutory undertaker for Sandhaven Harbour and therefore a harbour authority and a local authority in its own right, Aberdeenshire Council planning permission in the majority of instances should not be required. However, to clarify the situation, it was agreed that a letter, which Robbie Smith, Co-chair, had written regarding the matter, and previously circulated to the trustees, would be sent to the Banff & Buchan Area Planning Department of Aberdeenshire Council.

6. AOCB

6.1 Rules & Regulations – Car Parking and Other Obstructions
Individuals have been seen parking their vehicles on piers and other areas of the harbour in such a way as to cause obstruction to other harbour users. In some instances, objects are being left on pontoons, which are also obstructive and could potentially damage those structures if not removed.

It was agreed that a notice be posted on the harbour notice board and other locations to advise people to (a) park their vehicles as close to the breakwater walls as possible, (b) clear all pontoons of objects when leaving their vessel, and (c) ensure that no ropes, creels etc., block the harbour mouth channel, otherwise suffer penalties should flouting persist.

Also to be included on the notice was the instruction to harbour users that they must soak their creels in the east harbour basin, and on no account carry out that exercise in the west harbour.

6.2 Banned Former Harbour User
A local Sandhaven resident, who is banned from the harbour for not settling a bill imposed upon him by Sandhaven & Pitullie Harbour Trust Ltd, as the designated Harbour Authority, due to the legally enforced removal of an articulated lorry type container, owned by him, has been seen within the harbour bounds, and on board a current harbour user’s boat.

In light of the person’s disregard for the ban imposed upon him, and the naivety of the boat owner who allowed him to board his vessel, it was agreed that a letter be sent to the banned individual to remind him of his obligation to stay away from the harbour until his debt has been settled; also to include an invitation for him to meet with the trustees with the intention of trying to reach an agreement in that respect

The trustees also resolved that a letter be sent to the boat owner who allowed the debtor on to his vessel, to point out that he will be held to account should further instances in that regard occur.

There being no further business the meeting closed at 9.00 pm.

 

29 April 2013

Sandhaven & Pitullie Harbour Trust Ltd

A meeting will be held at 44 Pitullie on Monday 29th April 2013 at 7.30 pm


AGENDA

1) Apologies

2) Minutes of the previous meeting

3) Matters arising

4) Update on Middle Jetty Upgrade Project

5) Terms & Conditions of Proposed RBS Micro Fund Loan

6) A.O.C.B.


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minute of Directors' Meeting held at 44 Pitullie, Monday 29th April, 2013 at 7.30 pm

1. Present: Robbie Smith (Co-Chair), Bob Watson (Co-Chair & Minutes), Billy Wishart, John Mitchell,
Edwin Masson, Peter Masson, Mary Smith (Treasurer).

Aplologies: Marilene Walker, Craig Trail, Norman Beedie, Steven Mair

2. Minute of Directors' Meeting held on 27th April, 2013
The minute of the Directors' meeting of Monday 8th April, 2013 was noted and approved.

3. Matters Arising

3.1 Crown Estate Berthing Fees Contribution
Robbie drew attention to the correspondence which had taken place between Sandhaven & Pitullie Harbour Trust and Andrew Robertson of Bell Ingram, Solicitors, Aberdeen, and confirmed that, as agreed at the previous meeting, 10% of all berthing fees would henceforth be passed to the Crown Estate.

4. Update on European Fisheries Fund and Aberdeenshire Council Grant Application
Directors were informed that Robbie and Bob had met with Dr Ian Moir of BDAplus Ltd, Fraserburgh earlier in the day, to hand over letters of support received from various sectors of the Sandhaven and Pitullie community. During that meeting Dr Moir mentioned that he had received an email from Ian Nicol, Funding Manager of the RBS Micro Finance Fund confirming that SPHT had been sanctioned by the Micro Finance Fund committee to receive a £110,000.00 bridging loan. The information would allow Dr Moir to confidently proceed with the SPHT Axis 4 EFF funding application which was ready to be submitted to Aberdeenshire Council.

5. RBS Micro Finance Fund Bridging Loan - Terms & Conditions
An email, which had previously been received from Ian Nicol, Funding Manager of the RBS Micro Finance Fund, outlining the terms and conditions of his committee's agreed £110,000.00 bridging loan to Sandhaven & Pitullie Harbour Trust, was distributed to the directors present.

Trustees/directors were very pleased, and grateful to the RBS Micro Funding committee, and Funding Manager Ian Nicol, at the news that a bridging loan was forthcoming. It was acknowledged that this would fulfil requirements to pay the successful middle jetty upgrade contractor, prior to the release of European Fisheries Fund and Aberdeenshire Council grant monies, should the SPHT application in that regard prove successful.

Given that Peter Masson, SPHT director, has a family connection with a particular Aberdeenshire Council Economic Development Officer who works in the same office as the Aberdeenshire European Fisheries Funding Co-ordinator dealing with Axis 4 Funding applications, he declared an interest and left the room prior to the subsequent discussion on the RBS Micro Fund bridging loan terms and conditions.

The remaining directors unanimously agreed to accept the offer of a bridging loan from RBS Micro Finance Fund, subject to the terms and conditions specified. It was agreed that Bob would inform Ian Nicol of the trust's acceptance.

6. AOCB
There being no further business, the meeting closed at 9.00 pm.

 

8 April 2013

Sandhaven & Pitullie Harbour Trust Ltd

A meeting will be held at 44 Pitullie on 8th April 2013 at 7.30pm

AGENDA

1) The Crown Estate Seabed Lease

2) A.O.C.B.


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minutes of a Directors Meeting held on 8th April 2013, 7.30pm at 44 Pitullie

Present: William Wishart, John Mitchell, Bob Watson, Peter Masson & Robert Smith

The Meeting was called to discuss a Lease Agreement between S&PHT Ltd and The Crown Estate.

After much discussion it was decided unanimously to sign the Lease Agreement. The Crown Estate who own most of the seabed at the harbour will receive 10% of all berthing fees. However, by entering into this agreement the S&PHT Ltd can now apply for Crown Estate Grants to part fund future projects at Sandhaven harbour.

The Co-Chairman thanked those who attended and closed the meeting.

Robert Smith
Co-Chairman

 

18 March 2013

Sandhaven & Pitullie Harbour Trust Ltd

A meeting will be held at 44 Pitullie on 18 March 2013 at 7.30pm


AGENDA

1) Middle Jetty Progress

2) Seabed Lease

3) Berthing Fees

4) Fundraising

5) A.O.C.B.


The Trustees

 

MINUTES 

Sandhaven & Pitullie Harbour Trust Ltd

Minutes of a Directors Meeting held at 44 Pitullie on 18/3/13

Present: Steven Mair, Peter Masson, John Mitchell, Robert Smith, Bob Watson, William Wishart, Sec. Fiona Clark

The Trustees were given an update as to how the plans for a Middle Jetty upgrade were progressing.

An update was also given regarding ongoing discussions regarding a lease of the seabed at Sandhaven.

The berthing fees for the 2013/2013 season were set as follows:

Up to 6 metres - £145.20
6-7 metres - £194.40
7-10 metres - £246.70
Use of slipway - £72.60
Single use - £21.12

Some of the Trustees will meet with Dr Ian Moir and others on the 1st April 2013.

Fundraising: Quiz to be held in the Pittendrum Lounge and the date will be announced later.

The Chairman thanked everyone for attending and the meeting was closed.

Robert Smith
Co-Chairman

 

18 February 2013

Sandhaven & Pitullie Harbour Trust Ltd

A meeting will be held at 44 Pitullie on 18 February 2013 at 7.30pm


AGENDA

1) Sea Cadets Proposal

2) A.O.C.B.


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Directors Meeting held at 44 Pitullie on 18/2/13

Present: Norman Beedie, John Mitchell, R Smith, Craig Trail, Bob Watson &
W Wishart
Secretary: Fiona Clark

This meeting was called in response to a request from the Commanding Officer of the Sea Cadets, Craig Trail who is also an S&PHT Ltd Trustee.

It was explained that the lease for the present Sea Cadet Headquarters is almost up and there is no hope of renewal. The Sea Cadets had asked if there were any available sites at Sandhaven.

Prior to any discussion taking place, Trustee Craig Trail declared an interest and left the meeting. The request was then discussed. It was decided that a request from the Sea Cadets for a parcel of land on which a new Headquarters could be built be approved. This decision was unanimous.

It was also decided to issue the Sea Cadets with a Letter of Intent that will be binding on the S&PHT Ltd for 18 months.

Mr Stuart Dell, Chairman of the Sea Cadets for Scotland & Northern Ireland wil give a presentation of the proposed plans on the 12th March 2013 to Area Cllr's Trustees etc.

The Chairman then thanked everyone and the meeting was closed.

 

4 February 2013

Sandhaven & Pitullie Harbour Trust Ltd


A meeting will be held at 44 Pitullie on 4 February 2013 at 7.30pm


AGENDA

1) Appoint Co-Chair

2) Fundraising

3) A.O.C.B.


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Directors Meeting held at 44 Pitullie on 4/2/13

Present: Norman Beedie, Peter Masson, John Mitchell, R Smith, W Wishart, Bob Watson

The meeting was called to ask Bob Watson to accept the post of Co-Chairman to sit as such alongside R Smith. A vote was carried out and Bob kindly agreed to accept the post. The vote was unanimous. Marilene Walker voted in favour by proxy.

It was decided that further discussions should take place between the Trustees and Dr Moir of BDAplus to explore the possibility of remedial work being carried out in the West Harbour.

It was also decided that further talks should take place between the Trustees and the Sea Cadets regarding the possible re-location of the Sea Cadets.

Mark Milne has been asked to tidy up some of the storm debris on the Middle Jetty.

Fundraising
A quiz for harbour funds is to be held in the Masonic club on the 8th of March 2013 at 7.30pm. Cost £10 per table. Raffles all welcome

The Chairman then thanked everyone and the meeting was closed.

 

12 October 2012 - AGM

Members Please Note

The AGM of Sandhaven & Pitullie Harbour Trust Ltd
will take place in The Pittendrum Lounge
on Friday 12 October 2012
at 7.30pm

AGENDA

AGM


The Trustees

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minutes of the A.G.M. held in Pittendrum Lounge at 7.30pm on Wednesday 12 October 2012

Present: Steven Mair, Edwin Masson, John Mitchell, Robbie Smith, Bob Watson, William Wishart, Fiona Clark, Mary Smith, Eleanor Masson, Ann Wilson

Apologies: Norman Beedie, Craig Trail, Peter Masson, Marilene Walker

The Chairman opened the meeting and thanked those who attended and thanked Steven for the use of the Pittendrum for the AGM.

An update on a Feasibility Study presently being carried out by Dr Ian Moir of BDA Plus was given.

An update was also given on progress being made in negotiations between The Crown Estate and S&PHTLtd.

An invitation from the British Marine Federation to attend a Networking Lunch at the Caley Marina Inverness was discussed. It was decided that a deputation from S&PHTLtd should travel to Inverness to attend the Lunch.

Treasurers Report
Mary Smith provided income and expediture details of the accounts to date. Currently the bank balance stood at £8531. Members were invited to examine the books that were at hand for scrutiny if anyone wished.

Appointment of Office Bearers
Chairman Robbie Smith invited Bob Watson to assume the Chair and attended to the appointment of Office Bearers.

Bob Watson called for the nominees to the positions of Chairman, Vice Chairman, Treasurer and Secretary.

Robbie Smith for Chairman, proposed by W wishart seconded by S Mair. Robbie Smith accepted the position.

Edwin Masson for Vice Chairman, proposed by J Mitchell seconded by W Wishart. Edwin Masson accepted the position.

Treasurer Mary Smith, proposed by E Masson seconded by F Clark. Mary Smith accepted the position.

Fiona Clark for Secretary, proposed by R Smith seconded by E Masson. Fiona Clark accepted the position.

Co-opted Directors
Marilene Walker, proposed by R Smith seconded by E Masson.
Bob Watson, proposed by M Smith seconded by J Mitchell.

A discussion then took place regarding future fundraising events.

The Chairman then thanked everyone and the meeting was closed.

 

5 April 2012

Sandhaven & Pitullie Harbour Trust Ltd


Open meeting to be held in Pittendrum Lounge
on Thursday 5 April 2012
at 7.30pm

AGENDA

1) To discuss dues and berthing for season 2012/13

2) A.O.C.B.

All harbour users welcome

The Trustees

 

MINUTES

 

 

16 August 2011 - AGM

Sandhaven & Pitullie Harbour Trust Ltd


AGM to be held in Pittendrum Lounge Sandhaven on Wednesday 16 August 2011  at 7.30pm


AGENDA

AGM


The Trustees

 

MINUTES

 

23 May 2011 - Meeting

Sandhaven & Pitullie Harbour Trust Ltd

Minutes of meeting in Pittendrum Lounge on 23/5/11

Present: Trustees; Steven Mair, Edwin Masson, Peter Masson, John Mitchell, R. Smith, Billy Wishart, Billy Noble, Harbour Users, Members of the Public & Fiona Clark (Secretary).

A discussion took place regarding the positioning of a landing davit. It had been suggested by some harbour users, that the existing davit be moved to the Middle Jetty. The reason for the move was that the Middle Jetty provided a smoother surface for the landing and transporting of catches. It was decided that a concrete base be laid on the Middle Jetty to accommodate a davit and a davit purchased for that purpose.

The Treasurer announced that the Trust's funds stood at £2444.48 but pointed out that the final payment of a grant had yet to be made.

R Smith
Chairman

18 April 2011

Sandhaven & Pitullie Harbour Trust Ltd

Minutes of Meeting held in Harbour Office on 18/4/2011 at 6pm

Present: Billy Noble, R. Smith, E. Masson, J. Mitchell, Billy Wishart

1) Copies of the Annual Accounts were circulated, approved and signed for returning to accountants Johnstone & Carmichael.

2) It was decided that the annual rent for containers for season 2011/2012 be set at £50.

3) It was decided that action be taken to prevent unauthorised launching and retrieval of vessels.

4) It was decided unanimously that action through the Small Claims court be taken to recover a debt owed to the S & P H T Ltd by a harbour user.

The Chairman then thanked everyone and the meeting was closed.

R Smith
Chairman

 

2 March 2011

Sandhaven & Pitullie Harbour Trust Ltd

Directors Meeting held at 44 Pitullie, 7pm

Present: Edwin Masson, Billy Wishart, Billy Noble, Peter Masson, J. Mitchell, Steven Mair, R. Smith

1) A letter sent by a berth holder asking that the Trustees look again at the Dues was discussed. It was decided unanimously that the Dues and methods of measuring vessels remain as is.

2) A discussion regarding fundraising took place. It was decided to order raffles in an effort to boost funds.

3) It was decided that a folder containing the Rules & Regulations and Harbour Bye-Laws be placed in the Harbour Office for inspection.

4) It was decided to hold a membership meeting once feedback had been received from the meetings with both the Crown Estate and Leader 11.

The Chairman then thanked everyone and the meeting was closed.

R. Smith
Chairman

 

2 February 2011

Sandhaven & Pitullie Harbour Trust Ltd

Meeting held at 44 Pitullie

Present: Edwin Masson, Peter Masson, John Mitchell, Billy Noble, Robbie Smith,
  William Wishart

1) It was discussed and agreed that all boats berthed at Sandhaven harbour must be insured, this brings Sandhaven harbour in line with all other harbours.

2) It was decided that the dues for season 2011/2012 be set as follows:
 
6 metres & under £100 + VAT
6 to 7 metres £135 + VAT
Over 7 metres £170 + VAT
Annual use of slipway £50 + VAT
Overnight stay up to 24 hour period £15 + VAT
Single use of slipway £15 + VAT

3) A meeting with the Sea Cadets is to be arranged to discuss berthing arrangements for the coming season.

4) Talks to begin in the near future with LEADER 11 as to the completing of the Middle Jetty Project.

5) A discussion regarding the appoinment of a Harbour Master or Harbour Manager took place. It was decided that this item would be discussed at a future meeting.

6) It was also decided that a meeting be held to discuss and plan future funding events.

R Smith
Chairman

 

8 December 2010

Sandhaven & Pitullie Harbour Trust Ltd

An open meeting will be held on 8th December 2010  at Pittendrum Lounge, Sandhaven

All Welcome


Cancelled due to adverse weather conditions

 

8 June 2010

Sandhaven & Pitullie Harbour Trust Ltd

Special Meeting in Pittendrum Lounge, Sandhaven on Tuesday 8th June at 7pm

Members Only


AGENDA

1) Discussion and adoption of revised Memorandum and Articles of Association

2) AOCB

3) Date, time and place of next meeting


Robert Smith
Chairman
S&PHT

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Special Meeting held at Pittendrum Lounge on 8th June 2010

Present: Steven Mair, Edwin Masson, John Mitchell, William Noble, R. Smith, William Wishart

Members: Fiona Clark, Eleanor Gray, Eleanor Masson, Mary Smith, Ann Wilson,
Mr & Mrs Dennis Bruce

Guest: Cllr. R. Watson


Special Resolution:  It was unanimously decided that the existing memorandum and articles of association be replaced with a revised version.

Donation of Rock:  It was decided to try to reach an agreement with a landowner regarding the donation of rock.

Container Area:  It was decided to wait until protective armoured rock was in place before any more containers are sited.

Middle Jetty:  A discussion took place as to how best repair the damaged area of the inner face of the jetty. It was decided to investigate the possibility of a temporary bag repair.

Security:  A report was made to the police regarding the interference with keeps. The police have agreed to step up night - time patrols.

R. Smith
Chairman

 

10 May 2010

Sandhaven & Pitullie Harbour Trust Ltd

Special Meeting in Pittendrum Lounge, Sandhaven on Monday 10th May at 6.30pm


AGENDA

1) Discussion & adoption of revised Memorandum & Articles of Association

2) AOCB

3) Date, time & place of next meeting

Robbie Smith
Chairman
S&PHT

 

MINUTES

Sandhaven & Pitullie Harbour Trust Ltd

Minutes of a special meeting held in the Pittendrum Lounge on 10th May 2010

Present: W. Noble, S. Mair, E. Masson, J. Mitchell, R. Smith, W. Wishart

Apologies: M. Walker, P. Masson

Guests: Cllr. R. Watson & R. Hutchison of Aberdeenshire Council

Members present: Mr & Mrs D. Bruce, F. Clark, E. Gray, E. Masson, M. Smith, A. Wilson

The Chairman opened the meeting then handed over to Reid Hutchison (Aberdeenshire Council) who after distributing paperwork that was relevant to the discussion proceeded to explain why it would be beneficial for the Trust to revise and adopt the Memorandum and Articles of Association.
 
A discussion then followed in which Reid and Cllr. Watson answered questions relating to the revised M & A's, also discussed was the future status of the Trust should the new M & A's be adopted.

It was also suggested that the Trust contact Wendy Reid (Development Trust Association) in regards to reapplying to OSCR to return the Trust to charitable status.

The meeting scheduled for Tuesday 8th of June, 2010 at which the changes to the M & A's will be voted on, will be a members only meeting, for the new M & A's to be adopted, 75% of the members present would need to vote in favour of the revised M & A's. Given the importance of this meeting it is urged as many members as is possible attend.

It was also advised that should the revised M & A's be adopted, copies would need to be sent to Companies House, M. McAuslin (Area Manager, Aberdeenshire Council) etc.

The Chairman then thanked both Reid and Cllr. Watson for attending the meeting and for answering questions put to them by the Trustees and members and for clarifying concerns put to them then closed the meeting.

Next meeting Tuesday 8th of June at 7pm in the Pittendrum Lounge - Members Only

Robert Smith
Chairman
S&PHT

24 March 2010

Sandhaven & Pitullie Habour Trust Ltd

Minutes of the Annual General Meeting held in the Pittendrum Lounge, Sandhaven at 7.30pm on Wednesday 24th March 2010.

Present: Robbie Smith (Chairman), Edwin Masson, John Mitchell, Billy Noble, Marilene Walker, Billy Wishart, Denis Bruce, Jane Bruce, Fiona Thomason, Peter Thomason, Eleanor Masson, Eleanor Gray, Scott Burnett, Margaret Mair, Ian Mair, Ann Wilson, Mary Smith, Fiona Clark

Reid Hutchision - Community Development Co-ordinator, Aberdeenshire Council
Councilor Bob Watson, Aberdeenshire Council

Apologies: There were no apologies

Chairman's Report
Robbie Smith welcomed all to the meeting and gave a brief summation of work which had been undertaken at the harbour over the past year.

He went on to mention that due to changes in directorship of the harbour trust and the fact that the last Annual General Meeting had taken place some time ago and therefore could not be verified, the record from that time would not form part of the business.

Treasurer's Report
Mary Smith provided income and expenditure details of the accounts to date. Currently the bank balance stood at £5621.22. Members and observers were invited to examine the books which were at hand for scrutiny, if they wished.

Appointment of Directors
Chairman Robbie Smith invited Councillor Bob Watson of Aberdeenshire Council to assume the chair and attend to the appointment of directors and office bearers. In line with the current Memorandum and Articles of Association, three directors had come to the end of their term of office. They were Marilene Walker, Edwin Masson and Steven Mair.

Cllr Watson called for nominees to fill the three vacant positions of director. The following members were appointed:

Steven Mair: Proposed by Eleanor Gray and seconded by Ann Wilson. Mr Mair accepted the position of director.

Edwin Masson: Proposed by Robbie Smith and seconded by John Mitchell. Mr Masson accepted the position of director.

Marilene Walker (co-opted director): Proposed by Eleanor Masson & seconded by Mary Smith. Mrs Walker accepted the position of trustee co-opted director.

There were no other nominees.

Appointment of Office Bearers
Cllr Watson called for nominees to the positions of Chairman, Vice Chairman, Treasurer and Secretary. The following directors/members were appointed:

Robbie Smith for chairman: Proposed by Edwin Masson, seconded by Fiona Clark. Mr Smith accepted the position of chairman.

There were no other nominees for chairman.

Edwin Masson for vice chairman: Proposed by Robbie Smith, seconded by John Mitchell. Mr Masson accepted the position of vice chairman.

There were no other nominees for vice chairman.

Mary Smith for treasurer: Proposed by John Mitchell, seconded by Marilene Walker. Mrs Smith accepted the position of treasurer.

There were no other nominees for treasurer.

Fiona Clark for secretary: Proposed by Robbie Smith, seconded by Ann Wilson. Mrs Clark accepted the position of secretary.

There were no other nominees for secretary.

At the conclusion of the appointment of directors and office bearers, Cllr Watson vacated the chair and handed back the gavel to newly appointed chairman, Robbie Smith.

Review of Current Memorandums & Articles of Association
The chairman introduced Mr Reid Hutchison, Community Development Co-ordinator, Aberdeenshire Council and invited him to address the meeting in conjunction with a revised Memorandum & Articles of Association for Sandhaven & Pitullie Harbour Trust which had been drawn up to deal with some matters of concern identified in the current Memorandum & Articles of Association.

Mr Hutchison distributed draft copies of the revised Memorandum & Articles of Association to harbour trust members and public observers and drew attention to the proposed changes inherent in that document. In line with the desire to see Sandhaven & Pitullie Harbour Trust flourish, he mentioned that it was essential to concentrate on both associate and junior membership, as this is vital for the growth of the trust.

Robbie Smith, chairman, thanked Mr Hutchison for his assistance in formulating a new Memorandum & Article of Association and asked members to familiarise themselves with the document so that the content can be discussed with a view to adoption at a later meeting. To set the harbour trust fully up under the finally agreed new Memorandum & Articles of Association it was agreed that another AGM would be held in September 2010.

AOCB

The chairman informed the meeting that a 50/50 fund raising initiative was underway which it was hoped would generate income for the trust.

There being no further business the meeting was closed at 8.45pm.

 

10 February 2010

Sandhaven & Pitullie Harbour Trust Ltd

Meeting between Vessel Owners & The Trust

Present: Steven Mair, Edwin Masson, Peter Masson, John Mitchell, Billy Noble, Robbie Smith, Billy Wishart

In Attendance: Several Vessel Owners & Trust Members

Agenda - To set dues etc

An agreement was eventually reached to increase the dues by £15 on each of the 6 metre, 10 metre sizes.

Vessel owners were in agreement that improvements to the harbour could not be carried out on the income from dues alone or from the efforts of just the Directors and Members. It was agreed that volunteers should be recruited from Vessel Owners and from the Community in order that the improvements to the harbour could continue.

Berthing applications were handed out to Vessel Owners.

The installation of safety railings at the stone steps to be done soon, also mooring rings to be installed to allow mooring in the channel when tides are unsuitable for the inner harbour.

The accounts were presented for inspection.

Robbie Smith
Chairman

 20 January 2010

Sandhaven & Pitullie Harbour Trust Ltd

Present: Edwin Masson, Peter Masson, John Mitchell, Billy Noble, Billy Wishart, Robbie Smith
Apologies: Marilene Walker

Recycling Point: It was decided to find a new site for recycling bins because of flooding problems.

Cranes on Pier: It was decided to purchase a sign which would state No Cranes on Piers Without Prior Permission of the Trust.
 
Creels and Property:   All berth holders to be made aware for the need that gear and property left on piers should be stowed in a manner which does not comprimise the safety of others.

Damage to Harbour Wall:  It was noted that a considerable amount of damage had been done to the Middle Jetty by an anchor which had been attached to mooring ropes. Legal advice to be sought.

Website: Director Marilene Walker has kindly volunteered to set up a new Harbour website.

Landing Derrick:  It decided to look into the possibility of re-siting the derrick to the Middle Jetty.

50/50:  It was decided in order to boost funds a Harbour 50/50 be set up. The start date is hoped to be in March.

Berth Holders:  It was decided that a Meeting be set up between the Trust and the berth holders to discuss fees and berthing for the coming season.

Sea Cadets:  It was decided to look into the possibility of sharing a container with the Sea Cadets should planning approval be granted for containers on the East Pier.

Hole in Middle Pier:  It was decided to look into the possibility of carrying out a bag repair on the hole as a temporary measure.
 
Robbie Smith
Chairman

 

 

 

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